Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, City Hall, College Green
Bristol
BS1 5TR
Contact
Mr Tom Lynes
Telephone
+44 0
Country
United Kingdom
Region code
UKK11 - Bristol, City of
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=3f64258a-f466-ef11-812e-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=3f64258a-f466-ef11-812e-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GR/Corporate Catering & Events Tender
Reference number
DN730398
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Bristol City Council (BCC) is looking to engage a single concessionaire with specialist food industry expertise to assume delivery responsibility for cafés, catering and event / function services across a number of venues expected to include, but not limited to:
- City Hall
- Bristol Museum and Art Gallery (BMAG)
- M Shed
- Central Library
- Create Centre
- Lord Mayor’s Mansion House
- Ashton Court Estate (Courtyard Café, Golf Café & Gold Ticket Office)
- Hengrove Play Park: Beach Hut Cafe
- Blaise Plant Nursery: Plant Cafe
- Blaise Castle Estate: Blaise Cafe
- Castle Park: Vaulted Chambers Cafe
- Café kiosks: Canford Park, Oldbury Court Estate, St Georges Park: Bake Box Kiosk
The procurement process will be conducted in accordance with the requirements of the Concessionary Contract Regulations 2016 (“CCR”). Specifically, the council intends to follow a process similar to the Competitive Dialogue procedure described in the Public Contracts Regulations 2015 (as amended) (“PCR”) in terms of a process which allows the council to shortlist suitable candidates on the basis of those who pass the Selection Questionnaire, engage with and discuss solutions with the bidders, before awarding the contract to the bidder offering the most economically advantageous tender.
However, under the CCR, the council is not bound by the strict formalities or rules governing Competitive Dialogue in the PCR and is able to adapt and change that process within the flexibilities provided in Regulation 37 CCR.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Bristol City Council (BCC) is looking to engage a single concessionaire with specialist food industry expertise to assume delivery responsibility for cafés, catering and event / function services across a number of venues expected to include, but not limited to:
- City Hall
- Bristol Museum and Art Gallery (BMAG)
- M Shed
- Central Library
- Create Centre
- Lord Mayor’s Mansion House
- Ashton Court Estate (Courtyard Café, Golf Café & Gold Ticket Office)
- Hengrove Play Park: Beach Hut Cafe
- Blaise Plant Nursery: Plant Cafe
- Blaise Castle Estate: Blaise Cafe
- Castle Park: Vaulted Chambers Cafe
- Café kiosks: Canford Park, Oldbury Court Estate, St Georges Park: Bake Box Kiosk
The procurement process will be conducted in accordance with the requirements of the Concessionary Contract Regulations 2016 (“CCR”). Specifically, the council intends to follow a process similar to the Competitive Dialogue procedure described in the Public Contracts Regulations 2015 (as amended) (“PCR”) in terms of a process which allows the council to shortlist suitable candidates on the basis of those who pass the Selection Questionnaire, engage with and discuss solutions with the bidders, before awarding the contract to the bidder offering the most economically advantageous tender.
However, under the CCR, the council is not bound by the strict formalities or rules governing Competitive Dialogue in the PCR and is able to adapt and change that process within the flexibilities provided in Regulation 37 CCR.
The procurement process is formed of three principal stages: Selection Questionnaire (SQ), Invitation to Participate in Dialogue and Invitation to Tender.
As per the Regulation 9 (3) of the CCR, the value of a concession contract shall be the total turnover of the concessionaire generated over the duration of the contract, net of value added tax, as estimated by the contracting authority or utility, in consideration for the works and services which are the object of the concession contract and for the supplies incidental to such works and services.
Further information on the process can be found within the Tender Documents that can be accessed by the link provided in this notice.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £86,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
Optional 3 year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive dialogue
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Bristol District Registry of the High Court
Bristol
Country
United Kingdom