Section one: Contracting authority
one.1) Name and addresses
Scholars' Education Trust
Manland Way
Harpenden
AL5 4QP
Contact
Michelle Miles
mi.miles@scholarseducationtrust.co.uk
Telephone
+44 1727734420
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Scholars' Education Trust Catering Tender
Reference number
RM&C/2021/SET/348
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
To provide school catering services for four of Scholars' Education Trust schools:
Harpenden Academy - Primary School
Priory Academy - Extended Secondary School
Robert Barclay Academy - Secondary School
Samuel Ryder Academy - All Through School
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The Schools will be able to award individually or in groups to any of the three shortlisted companies.
two.2) Description
two.2.1) Title
Robert Barclay Academy - Secondary School
Lot No
3
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Robert Barclay Academy
Hoddesdon, Hertfordshire, EN11 8JY
two.2.4) Description of the procurement
Pupil Numbers: - by year group
Year 7 149
Year 8 117
Year 9 121
Year 10 116
Year 11 107
Sixth Form Year 12 34
Sixth Form Year 13 37
Pricings/Sales
Meal Deal Price 2.65 GBP
FSM Entitled: 140
Uptake: TBC
Value: 2.65 GBP
Pupil Paid Meal Uptake: TBC
Value: 2.65 GBP
Staff Duty Meal Entitled: 5
Uptake: TBC
Value: 5.00 GBP
Staff Cash Meals No of Staff: 117
Uptake: TBC
Value: 2.99 GBP
Sales over 12 months
FSM Sales over 12 months 29,748 GBP
Pupil Paid Meal Sales over 12 months 126,858 GBP
Staff Duty Meal Sales over 12 months 1,784 GBP
Staff Cash Sales over 12 months TBC GBP
Hospitality Sales over 12 months 2,121 GBP
Service Times
Breakfast: 08:00 – 08:30
Break: 11:00 – 11:20
Lunch: 12:20 – 13:55
Locked in Policy: Yes
Current Contractor
HCL
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three years with option of 2 year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Harpenden Academy - Primary School
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Harpenden Academy
Vaughan Road, Harpenden,
Hertfordshire, AL5 4EL
two.2.4) Description of the procurement
Pupil Numbers: - by year group
EYFS 27
KS1 60
KS2 153
Pricings/Sales
UIFSM Entitled: 87
Uptake: 59 (in Sept & Oct 21)
Value: 2.45 GBP
FSM Entitled: 9
Uptake: 0 (in Sept & Oct 21)
Value: 2.45 GBP
Pupil Paid Meal Uptake: 139 / day
Value: 2.55 GBP
Staff Duty Meal N/A
Staff Cash Meals No of Staff: 31
Uptake: 1 (in Sept & Oct 21)
Value: 2.55 GBP + VAT
Sales over 12 months
UIFSM Sales over 12 months 23,170 GBP
FSM Sales over 12 months 247 GBP
Pupil Paid Meal Sales over 12 months 26,734 GBP
Staff Duty Meal Sales over 12 months N/A
Staff Cash Sales over 12 months 196 GBP
Hospitality Sales over 12 months 0 GBP
Service Times
11:45 – 13:30
Current Contractor
abm
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three years plus option 2 year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Priory Academy - Extended Secondary School
Lot No
2
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Priory Academy
Britain Street, Dunstable, LU5 4JA
two.2.4) Description of the procurement
Pupil Numbers: - by year group
Year 5 119
Year 6 120
Year 7 117
Year 8 107
Year 9 103
Year 10 98
Year 11 95
Pricings/Sales
Meal Deal Price 2.50 GBP
FSM Entitled: 100
Uptake: 57 average
Lunch Value: 2.50 GBP
Breakfast Value: 1.00 GBP
Pupil Paid Meal Uptake: 266 average daily
Value: 2.50 GBP
Staff Duty Meal Entitled: 3
Uptake: Occasionally
Value: 2.73 GBP + VAT
Staff Cash Meals No of Staff: 74
Uptake: TBC
Value: 2.73 GBP + VAT
Sales over 12 months
FSM Sales over 12 months 20,440 GBP
Pupil Paid Meal Sales over 12 months 74,753 GBP
Staff Duty Meal Sales over 12 months. 605 GBP
Staff Cash Sales over 12 months 1,166 GBP
Hospitality Sales over 12 months 0 GBP
Service Times
Breakfast Club: 07:45 – 08:15
Break: 10:20 – 10:40
Lunch: 12:20 – 13:25
Locked in Policy: Yes
Current Contractor
Principals Contract Catering t/a Hobbs School Catering
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three years plus option 2 year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Samuel Ryder Academy - All Through School
Lot No
4
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Samuel Ryder Academy
Drakes Drive, St Albans,
Hertfordshire, AL1 5AR
two.2.4) Description of the procurement
Pupil Numbers: - by year group
Reception 55
Year 1 57
Year 2 60
Year 3 59
Year 4 60
Year 5 59
Year 6 59
Year 7 207
Year 8 188
Year 9 204
Year 10 161
Year 11 166
Sixth Form 128
Total 1,463
Pricings/Sales
Meal Deal Price 2.65 GBP
UIFSM Entitled: 172
Uptake: 128 average
Value: 2.50 GBP
FSM Entitled: 194
Uptake: 60% average
Value: 2.65 GBP
Pupil Paid Meal Uptake: 500 / day
Primary Value: 2.50 GBP
Secondary Value: 2.30 GBP
Staff Duty Meal Entitled: 12 daily, 25 once / week, 12 twice / week, 6 three / week.
Uptake: 100 / month
Value: 2.65 GBP
Staff Cash Meals No of Staff: 190
Uptake: 134 / month
Value: 2.99 GBP
Sales over 12 months
UIFSM Sales over 12 months TBC GBP
FSM Sales over 12 months 73,391 GBP
Pupil Paid Meal Sales over 12 months 150,323 GBP
Staff Duty Meal Sales over 12 months 2,366 GBP
Staff Cash Sales over 12 months 1,549 GBP
Hospitality Sales over 12 months 17,452 GBP (official functions)
Service Times
Breakfast: 08:00 – 08:30
Break: 10:20 – 10:50
Lunch: 11:15 – 13:50
Secondary Lunch: 12:30 – 13:50
Wraparound Care: 16:00 – 16:15
Locked in Policy: Yes, except for years 12 & 13
Current Contractor
HCL
Other Information
SAMUAL RYDER IS A NUT FREE SCHOOL FOR BOTH PRIMARY AND SECONDARY AS THE KITCHEN IS A SHARED ONE.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Three years with option of 2 year extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
The current catering contracts have expired. Overdue tender. The trust is trying to align the catering contracts.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 December 2021
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 December 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=224479.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:224479)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Sutherwood View, Woodcote Road
South Stoke
RG8 0JJ
Sue.allen@rmandcconsultants.co.uk
Telephone
+44 7939599571
Country
United Kingdom