Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF YORK
Heslington
YORK
YO105DD
Contact
Rachel Devaney
Telephone
+44 1904328201
Country
United Kingdom
Region code
UKE21 - York
UK Register of Learning Providers (UKPRN number)
10007167
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UY PROC 1134 HR Transformation Technical Implementation Partner
Reference number
UY PROC 1134
two.1.2) Main CPV code
- 72220000 - Systems and technical consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of York is seeking to undertake a change programme to define and deliver a new HR operating model with anticipated changes to people, process and technology. A core element of this transformation will be the implementation of a new cloud based HR and Payroll solution and supporting infrastructure and integration capabilities.
The University anticipates partnering with a third party to act as our Technical Implementation Partner (TIP) to identify, design and configure the HR application and infrastructure solution(s), establish the solution, integration, data and reporting architectures and support data migration, testing, go-live and cutover. We expect to run a single procurement exercise for a Technical Implementation Partner who will have sole ownership of the solution(s) and accountability for delivering the requirements.
The University invites potential TIPs to respond to our current transformation outcomes and requirements, informing our planning and business case assumptions. The University has not yet decided whether to access an existing framework or instigate a separate procurement; at this stage, the University wishes to understand the solution market, timelines, expected cost ranges and optimal routes to procurement in order to help finalise its detailed business case and requirements prior to commencing a competitive procurement process.
Preliminary Market Engagement (PME) allows the University to engage with a market. PME is designed to encourage the commercial and voluntary sectors to engage with the development process before a procurement is released.
This is the market's opportunity to express its views, outline market developments and generally influence how solutions to the University's needs might be met. There is nothing for the University to evaluate/or select in this activity. PME is not a call for competition. Following PME, the University may conclude that procurement is not the best solution to meet a particular strategy outcome. The University may conclude that it would be better to do something entirely different to the intent within this PME. It is essential that any organisation participating in the PME understands that a procurement opportunity is not guaranteed. It is therefore essential that organisations understand that this activity is not part of a procurement exercise and involvement in the PME does not affect an organisation's positioning either positively or negatively should a procurement opportunity arise subsequently.
The University will release a PME to:
a) Share information to inform the market of a potential, impending procurement, such that they might make preparations for the tender if/when it is released
b) Gather information to develop the University's strategy or
c) Do both
We therefore recommend that if there is no intent to engage in the PME, it is better to sustain interest in activity on In-Tend to ensure that any interested party remains informed, as we may publish further PME information and should any invitation to tender result from this PME activity it is likely to be advertised on In-tend.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48440000 - Financial analysis and accounting software package
- 48450000 - Time accounting or human resources software package
- 72200000 - Software programming and consultancy services
two.2.3) Place of performance
NUTS codes
- UKE21 - York
Main site or place of performance
University of York
two.2.4) Description of the procurement
Further information can be found by registering with our e-sender https://in-tendhost.co.uk/york/aspx/Home
two.2.14) Additional information
All communication should be undertaken via our e-sender In-tend which can be found at https://in-tendhost.co.uk/york/aspx/Home
two.3) Estimated date of publication of contract notice
2 December 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes