Section one: Contracting authority
one.1) Name and addresses
Oxford City Council
Oxford City Council, St.Aldates
Oxford
OX1 1DS
Country
United Kingdom
Region code
UKJ14 - Oxfordshire
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Building Surveying Services Framework 2022-2026
Reference number
DN636865
two.1.2) Main CPV code
- 71315300 - Building surveying services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is looking for suitably experienced providers of Building Surveying Services to join the Professional Services Framework in order to cover all requirements for Building Surveying Services with the Council.
The Supplier does not need to be able to provide every service listed below. This will not affect the quality score. The framework will be broken down into Lots and the Supplier may provide all or any services for each Lot.
Tenderers may tender for any or all lots and may tender and subcontract work if they do not have the skills required themselves.
It is anticipated that the following range of services may be required, broken into the lots below:
Lot 1 - Stock Condition Surveys
Lot 2a - General Surveys for Housing Stock
Lot 2b - General Surveys for Corporate Property
Lot 3 - Specialist Surveys
two.1.5) Estimated total value
Value excluding VAT: £960,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Stock Condition Surveys
Lot No
1
two.2.2) Additional CPV code(s)
- 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
• Tenderers should price for carrying out a survey to all our HRA stock, all our Corporate Stock and for carrying out a survey to batches of a thousand of our housing stock and batches of a hundred of our corporate stock. Tenderers should include details of what information they would collect, how they would manage quality of the data they produce, how they would collect it and an expected programme.
• Validate our property data for every property and block to ensure it is accurate and expansive.
• Collect data where it is lacking
• Record general observations about the property or block with video, photography and text
• Assess the condition of key components using decent homes methodology, including HHSRS.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
General Surveys for Housing Stock
Lot No
2a
two.2.2) Additional CPV code(s)
- 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Surveys would include:
• Party Wall Surveys, Notices and Awards. Act on behalf of OCC and its subsidiaries when receiving and sending party wall notices, and our obligations under the Party Wall Act.
• Disrepair Surveys. Preparation, pricing and negotiation of schedules of dilapidations
• Building Surveys. Investigate, assess and report on a variety of properties and property issues. Duties would also include:
o Budgetary costing
o Project management of small scale refurbishment schemes
o Specification writing
o Disabled adaptations design
o Disabled adaptations design access inspections and statement
o Small scale designs
o Advice on Statutory Consents, including, Building Regulations, Planning & Listed Building Consents
o Expert witness advice
o Arbitration
• Damp Surveys. Establish the cause of damp and specify remediation
• Structural Surveys. Identify causes of structural damage to properties and advise on rectification. Produce assessments of structural integrity of properties and assets both existing and for acquisition.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
General Surveys for Corporate Property
Lot No
2b
two.2.2) Additional CPV code(s)
- 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Corporate property would include but not be limited to: Agricultural Land, Car Parks, Cemeteries, Cinemas and Theatres, Retail Outlets, Restaurants, Offices, Community Centres, Depots and Workshops, Garages, Heritage Buildings, Hotels, Industrial properties, Infrastructure, Memorials, Public Conveniences, Allotments, Parks and Nature Reserves, The Town Hall, and Development Sites
Tenderers should price using the attached information in the Pricing Schedule document. Tenderers should include samples of reports they would produce for each discipline. Survey types to be the same as Lot 2a.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Surveys
Lot No
3
two.2.2) Additional CPV code(s)
- 71315300 - Building surveying services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
• Drainage Surveys. Trace and assess the condition of private drainage assets through records, onsite inspection and CCTV.
• Structural Concrete Survey. Carry out detailed testing and analysis of concrete structural integrity on a variety of assets including but not limited to lintels, beams, balconies, elevated walkways and bridges
• Utility Surveys. Establish and report on the presence of existing services and, on occasion, the capacity for improvements and greater demand
• Measured and Topographical Surveys. Preparation of floor plans, elevations, sections and topographical. All information gathered to be provided as 2D CAD and in certain circumstances as 3D models
• Ecological Surveys. Establish the presence of invasive and protected species and to advise on remediation or accommodation.
• Roof Surveys. Specialist reports on flat and pitched roofs including the identification of faults, condition, workmanship issues and issues caused by poor specification.
• M&E Surveys. Specialist reports on communal heating systems, generators, UPS and plant rooms.
• Geo-technical and Geo-environmental Surveys. Report on geo-technical and geo-environmental conditions of existing estates and schemes through desktop studies and site investigations
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 November 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 November 2022
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Oxford City Council
Oxford
Country
United Kingdom