Section one: Contracting authority
one.1) Name and addresses
the Education Authority
Ballee Road West
Ballymena
BT42 2HS
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://www.eani.org.uk/procurement
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-24-006 SCHOOL FURNITURE FOR EDUCATION AUTHORITY
two.1.2) Main CPV code
- 39100000 - Furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Education Authority (EA) invites tenders for the supply and delivery of School Furniture to individual schools and EA locations within Northern Ireland for a period of 4 years. The tender is divided into 5 lots as follows: Lot 1 – Classroom Furniture, Lot 2 - Furniture for School Dining Areas and Staff Canteens, Lot 3 – Assembly Hall Chairs and Trolleys, Lot 4 – Science Technology Furniture and Lot 5 – Design and Room Fit Outs - Catalogues. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilize the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centre's. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI, https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI, https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI, Libraries NI: https://www.librariesni.org.uk/Libraries/, EA Teachers’ and Educational Centre's, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE), Pre-Schools and Nurseries included within the EA’s Pre-School Education Programme (PSEP)
two.1.5) Estimated total value
Value excluding VAT: £27,470,800
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
5
two.2) Description
two.2.1) Title
Lot 1 – Classroom Furniture
Lot No
1
two.2.2) Additional CPV code(s)
- 39161000 - Kindergarten furniture
- 39151300 - Modular furniture
- 39180000 - Laboratory furniture
- 39156000 - Lounge and reception-area furniture
- 39150000 - Miscellaneous furniture and equipment
- 39160000 - School furniture
- 39143200 - Dining-room furniture
- 39141000 - Kitchen furniture and equipment
- 79934000 - Furniture design services
- 39121000 - Desks and tables
- 39120000 - Tables, cupboards, desk and bookcases
- 39110000 - Seats, chairs and related products, and associated parts
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) invites tenders for the supply and delivery of School Furniture to individual schools and EA locations within Northern Ireland for a period of 4 years. The tender is divided into 5 lots as follows: Lot 1 – Classroom Furniture, Lot 2 - Furniture for School Dining Areas and Staff Canteens, Lot 3 – Assembly Hall Chairs and Trolleys, Lot 4 – Science Technology Furniture and Lot 5 – Design and Room Fit Outs - Catalogues. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilize the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centre's. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI, https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI, https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI, Libraries NI: https://www.librariesni.org.uk/Libraries/, EA Teachers’ and Educational Centre's, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE), Pre-Schools and Nurseries included within the EA’s Pre-School Education Programme (PSEP)
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £13,186,095
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value detailed in this lot is estimated. There is no commitment as to the usage, volume or value of products required under this Lot. The EA reserves the right to reallocate any values between all Lots under this Framework where required throughout the Framework Agreement Period within the limit of the overall awarded Framework Value.
two.2) Description
two.2.1) Title
Lot 2 - Furniture for School Dining Areas and Staff Canteens
Lot No
2
two.2.2) Additional CPV code(s)
- 39161000 - Kindergarten furniture
- 39151300 - Modular furniture
- 39180000 - Laboratory furniture
- 39156000 - Lounge and reception-area furniture
- 39150000 - Miscellaneous furniture and equipment
- 39160000 - School furniture
- 39143200 - Dining-room furniture
- 39141000 - Kitchen furniture and equipment
- 79934000 - Furniture design services
- 39121000 - Desks and tables
- 39120000 - Tables, cupboards, desk and bookcases
- 39110000 - Seats, chairs and related products, and associated parts
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) invites tenders for the supply and delivery of School Furniture to individual schools and EA locations within Northern Ireland for a period of 4 years. The tender is divided into 5 lots as follows: Lot 1 – Classroom Furniture, Lot 2 - Furniture for School Dining Areas and Staff Canteens, Lot 3 – Assembly Hall Chairs and Trolleys, Lot 4 – Science Technology Furniture and Lot 5 – Design and Room Fit Outs - Catalogues. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilize the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centre's. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI, https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI, https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI, Libraries NI: https://www.librariesni.org.uk/Libraries/, EA Teachers’ and Educational Centre's, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE), Pre-Schools and Nurseries included within the EA’s Pre-School Education Programme (PSEP)
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £4,233,205
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value detailed in this lot is estimated. There is no commitment as to the usage, volume or value of products required under this Lot. The EA reserves the right to reallocate any values between all Lots under this Framework where required throughout the Framework Agreement Period within the limit of the overall awarded Framework Value.
two.2) Description
two.2.1) Title
Lot 3 – Assembly Hall Chairs and Trolleys
Lot No
3
two.2.2) Additional CPV code(s)
- 39161000 - Kindergarten furniture
- 39151300 - Modular furniture
- 39180000 - Laboratory furniture
- 39156000 - Lounge and reception-area furniture
- 39150000 - Miscellaneous furniture and equipment
- 39160000 - School furniture
- 39143200 - Dining-room furniture
- 39141000 - Kitchen furniture and equipment
- 79934000 - Furniture design services
- 39121000 - Desks and tables
- 39120000 - Tables, cupboards, desk and bookcases
- 39110000 - Seats, chairs and related products, and associated parts
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) invites tenders for the supply and delivery of School Furniture to individual schools and EA locations within Northern Ireland for a period of 4 years. The tender is divided into 5 lots as follows: Lot 1 – Classroom Furniture, Lot 2 - Furniture for School Dining Areas and Staff Canteens, Lot 3 – Assembly Hall Chairs and Trolleys, Lot 4 – Science Technology Furniture and Lot 5 – Design and Room Fit Outs - Catalogues. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilize the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centre's. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI, https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI, https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI, Libraries NI: https://www.librariesni.org.uk/Libraries/, EA Teachers’ and Educational Centre's, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE), Pre-Schools and Nurseries included within the EA’s Pre-School Education Programme (PSEP)
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £750,134
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value detailed in this lot is estimated. There is no commitment as to the usage, volume or value of products required under this Lot. The EA reserves the right to reallocate any values between all Lots under this Framework where required throughout the Framework Agreement Period within the limit of the overall awarded Framework Value.
two.2) Description
two.2.1) Title
Lot 4 – Science Technology Furniture
Lot No
4
two.2.2) Additional CPV code(s)
- 39161000 - Kindergarten furniture
- 39151300 - Modular furniture
- 39180000 - Laboratory furniture
- 39156000 - Lounge and reception-area furniture
- 39150000 - Miscellaneous furniture and equipment
- 39160000 - School furniture
- 39143200 - Dining-room furniture
- 39141000 - Kitchen furniture and equipment
- 79934000 - Furniture design services
- 39121000 - Desks and tables
- 39120000 - Tables, cupboards, desk and bookcases
- 39110000 - Seats, chairs and related products, and associated parts
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) invites tenders for the supply and delivery of School Furniture to individual schools and EA locations within Northern Ireland for a period of 4 years. The tender is divided into 5 lots as follows: Lot 1 – Classroom Furniture, Lot 2 - Furniture for School Dining Areas and Staff Canteens, Lot 3 – Assembly Hall Chairs and Trolleys, Lot 4 – Science Technology Furniture and Lot 5 – Design and Room Fit Outs - Catalogues. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilize the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centre's. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI, https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI, https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI, Libraries NI: https://www.librariesni.org.uk/Libraries/, EA Teachers’ and Educational Centre's, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE), Pre-Schools and Nurseries included within the EA’s Pre-School Education Programme (PSEP)
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £3,807,206
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value detailed in this lot is estimated. There is no commitment as to the usage, volume or value of products required under this Lot. The EA reserves the right to reallocate any values between all Lots under this Framework where required throughout the Framework Agreement Period within the limit of the overall awarded Framework Value.
two.2) Description
two.2.1) Title
Lot 5 – Design and Room Fit Outs - Catalogues
Lot No
5
two.2.2) Additional CPV code(s)
- 39161000 - Kindergarten furniture
- 39151300 - Modular furniture
- 39180000 - Laboratory furniture
- 39156000 - Lounge and reception-area furniture
- 39150000 - Miscellaneous furniture and equipment
- 39160000 - School furniture
- 39143200 - Dining-room furniture
- 39141000 - Kitchen furniture and equipment
- 79934000 - Furniture design services
- 39121000 - Desks and tables
- 39120000 - Tables, cupboards, desk and bookcases
- 39110000 - Seats, chairs and related products, and associated parts
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
The Education Authority (EA) invites tenders for the supply and delivery of School Furniture to individual schools and EA locations within Northern Ireland for a period of 4 years. The tender is divided into 5 lots as follows: Lot 1 – Classroom Furniture, Lot 2 - Furniture for School Dining Areas and Staff Canteens, Lot 3 – Assembly Hall Chairs and Trolleys, Lot 4 – Science Technology Furniture and Lot 5 – Design and Room Fit Outs - Catalogues. This framework agreement is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilize the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or non-participating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centre's. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI, https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI, https://www.isc.co.uk/schools/northern-ireland/ Independent School in NI, Libraries NI: https://www.librariesni.org.uk/Libraries/, EA Teachers’ and Educational Centre's, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE), Pre-Schools and Nurseries included within the EA’s Pre-School Education Programme (PSEP)
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £5,494,160
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value detailed in this lot is estimated. There is no commitment as to the usage, volume or value of products required under this Lot. The EA reserves the right to reallocate any values between all Lots under this Framework where required throughout the Framework Agreement Period within the limit of the overall awarded Framework Value.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full details can be found in the CfT documents section on eTenderNI
three.1.2) Economic and financial standing
List and brief description of selection criteria
Full details can be found in the CfT documents section on eTenderNI
three.1.3) Technical and professional ability
List and brief description of selection criteria
Full details can be found in the CfT documents section on eTenderNI
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Full details can be found in the CfT documents section on eTenderNI
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 11
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-015043
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 October 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 1 February 2025
four.2.7) Conditions for opening of tenders
Date
4 October 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
This framework is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies (as listed in II.2.4 - Description of the procurement)and at some point during the life of the Framework these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place.. All processes include the following: . Tenderers should ensure they read and understand the documentation found in the CFT documents area of eTendersNI. As a Public Sector Procurement organisation, EA must adhere to the Procurement Policy Notes, https://www.finance-ni.gov.uk/articles/procurement-policy-notes-ppns. . This tender includes requirements relating to Human Rights, Modern Slavery, Supply Chain Resilience and Social Value and all tenders must meet the requirements detailed in the tender documentation to be compliant. . EA reserves the right to: . 1. Not to award any contract as a result of the procurement process commenced by publication of this notice.. 2. To make whatever changes it may see fit to the content and structure of the tendering competition.. 3. To award (a) contract(s) in respect of any part(s) of the [services] covered by this notice..
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom