Section one: Contracting authority
one.1) Name and addresses
Rutland County Council
Catmose
Oakham
LE15 6HP
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
http://www.melton.gov.uk/council_and_democracy/selling_to_the_council.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Light Touch Dynamic Purchasing System for the Provision of Homecare Services to Rutland County Council
Reference number
DN636455
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to invite bidders to register as a supplier on a light touch Dynamic Purchasing System (DPS) for the supply of services in respect of Homecare for Rutland County Council clients located in the district of Rutland. The overall aims of the Service are to enable people who need care to be as independent, active and safe as possible; to prevent, delay or reduce people’s care needs, so far as possible; and to work in an integrated, person-centred way.
The scope of services to be provided in the DPS are as follows:
- The Service will provide personal support and care within individuals’ homes using an outcome-based personalised care model for those service users assessed as needing packages of care for short-, medium- or long-term duration, including as part of a care package of respite for a service user’s carers.
- The Service will also provide support for individuals to undertake appropriate activities and access social and community networks to maintain or regain their contact with the wider community where this is identified within their care and support plan.
- The Service shall be responsive, flexible, reliable and maintain a person’s dignity and respect at all times. The Services shall be accessible and delivered with understanding and without discrimination.
- The support must be delivered in a person-centred way which is strength based and enabling. It must deliver all care in a way that encourages and supports Service Users to retain and regain independence whilst managing risk factors.
- The Service must be provided in a way that supports the Service User’s social, spiritual and emotional, as well as healthcare, needs
This DPS Agreement is for an initial term of four years (until 31 December 2026) with an option to extend on an annual basis, depending on the Council’s needs.
There will be no guaranteed work under the DPS.
Key project dates are:
Market engagement (drop in session to assist with applications) - 10:00 hours to 12:30 hours on 24th October 2022
Deadline for supplier questions (for Round 1) - 12 noon on 3rd November 2022
Deadline for Submission of Selection Questionnaire/Applications (the “deadline”) (Round 1 only) - 12 noon on 10th November 2022
This notice relates to Round 1 (this round). Further notices will be published to advertise and invite applications for Round 2 and onwards. The contract dates of the DPS are 01/01/2023 to 31/12/2026.
To obtain more information and to express an interest in this project, suppliers must register on the East Mids tendering portal: https://www.eastmidstenders.org/
two.1.5) Estimated total value
Value excluding VAT: £6,920,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
The Council wishes to invite bidders to register as a supplier on a light touch Dynamic Purchasing System (DPS) for the supply of services in respect of Homecare for Rutland County Council clients located in the district of Rutland. The overall aims of the Service are to enable people who need care to be as independent, active and safe as possible; to prevent, delay or reduce people’s care needs, so far as possible; and to work in an integrated, person-centred way.
The scope of services to be provided in the DPS are as follows:
- The Service will provide personal support and care within individuals’ homes using an outcome-based personalised care model for those service users assessed as needing packages of care for short-, medium- or long-term duration, including as part of a care package of respite for a service user’s carers.
- The Service will also provide support for individuals to undertake appropriate activities and access social and community networks to maintain or regain their contact with the wider community where this is identified within their care and support plan.
- The Service shall be responsive, flexible, reliable and maintain a person’s dignity and respect at all times. The Services shall be accessible and delivered with understanding and without discrimination.
- The support must be delivered in a person-centred way which is strength based and enabling. It must deliver all care in a way that encourages and supports Service Users to retain and regain independence whilst managing risk factors.
- The Service must be provided in a way that supports the Service User’s social, spiritual and emotional, as well as healthcare, needs
This DPS Agreement is for an initial term of four years (until 31 December 2026) with an option to extend on an annual basis, depending on the Council’s needs.
There will be no guaranteed work under the DPS.
Key project deadlines are:
Market engagement (drop in session to assist with applications) - 10:00 hours to 12:30 hours on 24th October 2022
Deadline for supplier questions (for Round 1) - 12 noon on 3rd November 2022
Deadline for Submission of Selection Questionnaire/Applications (the “deadline”) (Round 1 only) - 12 noon on 10th November 2022
This notice relates to Round 1 (this round). Further notices will be published to advertise and invite applications for Round 2 and onwards. The contract dates of the DPS are 01/01/2023 to 31/12/2026.
To obtain more information and to express an interest in this project, suppliers must register on the East Mids tendering portal: https://www.eastmidstenders.org/
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,920,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
10 November 2022
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council may extend the duration of this Light Touch DPS on an annual basis depending on the needs of the Council.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Key dates:
- Market engagement (drop in session to assist with applications) - 10:00 hours to 12:30 hours on 24th October 2022
- Deadline for supplier questions (for Round 1) - 12 noon on 3rd November 2022
- Deadline for Submission of Selection Questionnaire/Applications (the “deadline”) (Round 1 only) - 12 noon on 10th November 2022
This notice relates to Round 1 (this round). Further notices will be published to advertise and invite applications for Round 2 and onwards. The contract dates of the DPS are 01/01/2023 to 31/12/2026.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: DPS end date is 31/12/2026.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Rutland County Council
Catmose
Oakham
LE15 6HP
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers (please see the tender pack for further details and the indicative timetable). This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from the Contracting Authority, via the e-tendering portal.