Section one: Contracting authority
one.1) Name and addresses
Guy's and St Thomas' NHS Foundation Trust
Great Maze Pond
London
SE1 9RT
Contact
Shah Miah
Telephone
+44 7833180036
Country
United Kingdom
Region code
UKI44 - Lewisham and Southwark
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
North West London Hybrid Mail
Reference number
C200920
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS London Procurement Partnership (hosted by Guys and St Thomas NHS Foundation Trust) is issuing this invitation to tender ("ITT") on behalf of London North West University Healthcare NHS Trust and Imperial College Healthcare NHS Trust to potential providers to participate in a call to competition for the collaborative procurement of hybrid mail services.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72412000 - Electronic mail service provider
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Healthcare providers within the North West London (NWL) region are currently utilizing existing standalone hybrid mail systems. As several contracts approach their renewal or termination dates, it presents an ideal opportunity to re-evaluate the contractual landscape within the NWL (region). The participating Trusts in this initiative include:
• Imperial College Healthcare NHS Trust (ICHT)
• London Northwest University Healthcare NHS Trust (LNWUHT)
• The Hillingdon Hospitals NHS Foundation Trust (THHFT)
• Chelsea & Westminster Hospital (CWHFT)
The aim is to establish a single contract and conducting a collaborative procurement exercise. This strategic move would empower NWL to harness the collective strength of all participating Trusts, thereby optimizing their position to secure an effective solution while ensuring the best value for money. Additionally, this approach will contribute to maintaining consistency and standardization across the NWL network.
By embracing this collaborative effort and engaging in joint procurement, NWL aims to enhance the efficiency of its Hybrid Mail system, capitalize on cost-effectiveness, and uphold uniformity within the trust network, ultimately benefiting both healthcare providers and the communities they serve.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
one year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 October 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom