Section one: Contracting authority/entity
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
Contact
Annie Pockett
Telephone
+44 1443863352
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DPS Recycling & Haulage Service for Dry Mixed Recyclable Waste Materials & Segregated Trade Waste
Reference number
CCBC/PS1506/17/CD
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKL16 - Gwent Valleys
Main site or place of performance
Within the boundaries of Caerphilly County Borough Council.
two.2.4) Description of the procurement at the time of conclusion of the contract:
Caerphilly County Borough Council ('the Council' established a Dynamic Purchasing System (‘DPS’) for the Provision of a Recycling and Haulage Service for Dry Mixed Recyclable (DMR) Waste Materials in June 2017.
Provision within the DPS documents was made to account for changes in legislation. In Wales new Workplace Recycling Regulations “Waste Separation Requirements (Wales) Regulations 2023” come into force 6th April 2024. This place a requirement for segregated trade waste and therefore this DPS has been modified to account for this change.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 May 2017
End date
30 April 2024
In the case of framework agreements, provide justification for any duration exceeding 4 years
There is a further option to extend the DPS for 12 months however this validity period can be extended or reduced as required.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-010454
Section five. Award of contract/concession
Contract No
Mini Competition DPS1001033
Title
DPS Recycling & Haulage Service for Dry Mixed Recyclable Waste Materials & Segregated Trade Waste
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
14 July 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Newport Recycling
Aston House, 3 Springfield Industrial Estate
Newport
TF10 7NB
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £5,000,000
Section six. Complementary information
six.3) Additional information
(WA Ref:138889)
six.4) Procedures for review
six.4.1) Review body
High Courts of England and Wales
Royal Courts of Justice, The Strand
London
WCA2A2LL
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 90514000 - Refuse recycling services
seven.1.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
seven.1.3) Place of performance
NUTS code
- UKL16 - Gwent Valleys
Main site or place of performance
Caerphilly County Borough
seven.1.4) Description of the procurement:
Provision of a trade recycling collection service for Caerphilly County Borough Council to adhere to the separate collections requirements of the new Waste Separation Requirements (Wales) Regulations 2023 (“Workplace Recycling Regulations”) that began in April 2024.
The contract is for a period of three (3) years with an option to extend for up to a further two (2) years to be reviewed annually or as otherwise agreed.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 July 2024
End date
30 June 2027
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£477,280.44
seven.1.7) Name and address of the contractor/concessionaire
Wastesavers
Unit 6, Esperanto Way
Newport
NP190RD
Country
United Kingdom
NUTS code
- UKL16 - Gwent Valleys
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Amendment to the DPS to include trade waste recycling provisions.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Welsh Government introduced the Waste Separation Requirements (Wales) Regulations 2023 (“Workplace Recycling Regulations”) beginning in April 2024, the Council had to reshape its services in order to adhere to these new Regulations. The services had originally been carried out in house. This is a new contract.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £477,280.44
Total contract value after the modifications
Value excluding VAT: £477,280.44