Section one: Contracting authority
one.1) Name and addresses
Pembrokeshire County Council
County Hall, Haverfordwest
Pembrokeshire
SA61 1TP
roxanne.kehoe@pembrokeshire.gov.uk
Country
United Kingdom
NUTS code
UKL14 - South West Wales
Internet address(es)
Main address
http://www.pembrokeshire.gov.uk
Buyer's address
http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255
one.1) Name and addresses
Partneriaeth
Carmarthen
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Welsh Translation Services
Reference number
PROC/2324/040
two.1.2) Main CPV code
- 79530000 - Translation services
two.1.3) Type of contract
Services
two.1.4) Short description
Pembrokeshire County Council are seeking to establish a Framework Agreement for the Provision of Welsh Translation Services
two.1.5) Estimated total value
Value excluding VAT: £913,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Written Translation
Lot No
1
two.2.2) Additional CPV code(s)
- 79530000 - Translation services
two.2.3) Place of performance
NUTS codes
- UKL14 - South West Wales
two.2.4) Description of the procurement
To provide Standard Written Translations – English to Welsh (with occasional Welsh to English). Please note that Lot 1 - Written Translations is further broken down into sub-lots.
Lot 1a: Under 200 words
Lot 1b: 200 – 1999 words
Lot 1c: 2000 words +
Lot 1d: Fast Turnaround
Lot 1e: Specialist/Technical language i.e Legal, Engineering, Construction, Planning, Environmental
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 year Framework with a 12 month extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Simultaneous Translation
Lot No
2
two.2.2) Additional CPV code(s)
- 79530000 - Translation services
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
two.2.4) Description of the procurement
Provision of Simultaneous Translations.
This Lot is broken down into sub-lots:
2a: Welsh to English translation services (Ad Hoc) with occasional requests for English to Welsh
2b: Welsh to English Translation Services - Full Council Meetings
2c: Welsh to English and English to Welsh (Welfare Interviews - Welsh Language Standards 26 & 29)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
2 year contract with a 12 month extension option
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As per tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per tender documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 October 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 October 2023
Local time
2:00pm
Place
County Hall, Haverfordwest
Information about authorised persons and opening procedure
To be opened by Procurement Service
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This is a 2 year contract with the option to extend for 12 months
six.3) Additional information
Completing - itt_105701 - Framework Agreement for a Welsh Translation Service (Qualification) is MANDATORY regardless of which lot(s) you apply for. The attachment area also contains a suite of tender documentation which must be read and understood in order to complete your bid.
To apply for individual Lots, you much access and complete the technical and commercial sections of each relevant itt. The itt references and Lot titles are listed below for information.
itt_105801 - Framework Agreement for a Welsh Translation Service - Lot 1A: Standard Documentation under 200 words
itt_105831 - Framework Agreement for a Welsh Translation Service - Lot 1B: Standard Documentation 200 - 1999 words
itt_105834 - Framework Agreement for a Welsh Translation Service - Lot 1C: Standard Documentation 2000+ words
itt_105836 - Framework Agreement for a Welsh Translation Service - Lot 1D: Fast Turnaround
itt_105837 - Framework Agreement for a Welsh Translation Service - Lot 1E: Specialist/Technical language i.e Legal, Engineering, Construction, Planning, Environmental Legal Documentation
itt_105838 - Framework Agreement for a Welsh Translation Service - Lot 2A: Simultaneous Translations – Ad Hoc
itt_105840 - Framework Agreement for a Welsh Translation Service - Lot 2B: Simultaneous Translations - Full Council Meetings
itt_105841 - Framework Agreement for a Welsh Translation Service - Lot 2C: Welfare Interviews - Welsh Language Standards 26 & 29
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=135064
(WA Ref:135064)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
The Royal Courts Of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom