Section one: Contracting entity
one.1) Name and addresses
LONDON GATEWAY PORT LIMITED
1 London Gateway, London Gateway Drive
STANFORD-LE-HOPE
SS179DY
Contact
Oluchi Nwaiwu
Telephone
+44 7990566247
Country
United Kingdom
Region code
UKH32 - Thurrock
Companies House
04341592
Internet address(es)
Main address
https://www.dpworld.com/london-gateway
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://ehpv.fa.em2.oraclecloud.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://ehpv.fa.em2.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000013348915/
one.6) Main activity
Port-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services at London Gateway Port Limited
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The selected contractor will be responsible for providing comprehensive cleaning services of all the buildings and cabins at London Gateway Port Limited
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH32 - Thurrock
two.2.4) Description of the procurement
The selected contractor will be responsible for providing comprehensive cleaning services, which include, but are not limited to:
• Daily Cleaning of all the buildings and cabins inc all desks, cabinet tops, floors (inc stain removal), and all common areas
• Ensuring all dishwashers are run through a cycle inc loading/unloading/Putting away.
• Ensuring all kitchens are refreshed with all consumables such as milk, tea, coffee, sugar, hand towels etc.
• Daily cleaning and sanitation of all rest rooms, locker rooms & shower rooms.
• Daily Cleaning of all communal areas including canteen/café spaces and furniture ensuing it is maintained throughout the working day.
• Disinfection of frequently touched surfaces and high traffic areas.
• Regular cleaning of reachable internal windows, glass surface and mirrors.
• Regular cleaning of chairs and soft seating to ensure all dust is removed from bases and light stains are removed.
• Cleaning of immediate exterior walkways and entrances to the above buildings.
• Removal of all waste/recycling and place in the onsite skips.
• Specialised cleaning services as required for the engineering workshop.
• Specialised cleaning services as required for the BCP & BFE buildings inspection rooms.
• Reactive cleaning throughout the day as needed.
• In the summer months cleaning of 6x BBQs and associated equipment and area used to host staff BBQ events. (These happen in the summer months on average 4 times)
• Rubbish collection staff walkways to Car Park and Shuttle bays.
Periodic Cleaning
• 6 Monthly Carpet Cleaning to No.1 & Terminal Buildings
• Annual floor to ceiling deep clean to shower rooms.
• Annual floor to ceiling deep clean to all toilets.
• 6 Monthly internal glass clean.
• 6 Monthly external glass clean.
• Feminine hygiene services to all female toilets.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
At the end of the initial term, there is a possibility of renewal for another 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
At the end of the initial term, there is a possibility of renewal for another 2 years
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
British Institute of Cleaning Science (BICSc) - Membership or a suitable equivalent
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 October 2023
Local time
9:30am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
23 October 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 January 2024
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting entity is not and shall not be liable for any costs incurred by those expressing interest or negotiating or tendering for this contract opportunity. Tenders and all supporting documentation to be priced in pound sterling. Any resulting contract will be considered a contract made in England according to English law. Compliance with all relevant legislation required is required both in the contract award procedure and during the term of any resulting contract. The contracting entity reserves the right not to award a contract, to make whatever changes it sees fit to the structure and timing of the procurement process and to cancel the process in its entirety at any stage.
six.4) Procedures for review
six.4.1) Review body
London Gateway Port Limited
No 1 London Gateway
Stanford-le-hope
SS17 9DY
Telephone
+44 7990566247
Country
United Kingdom