Scope
Reference
DN308722
Description
Short breaks provide children and young people (5 - 18 years) with the opportunity to access a range of enriching activities such as afterschool clubs, holiday playschemes, arts, crafts, sports, community outreach, where they can spend time away from their parent/carer and spend time with their peers. Caring for a child or young person with a disability is exhausting and can put even the strongest relationships under strain. Short breaks provide parents/carers with the opportunity to have a 'break' from their caring responsibilities and to spend time with partners and other members of the family. The service will be available to children and young people between the age of 5-18 living in the London Borough of Harrow who have a disability, as defined under the Equality Act 2010.
Lot 1: 5 - 13 Years Centre Based and After School Activities
Lot 2: 13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions
Lot 3: 16 - 18 Years Community and Themed Sessions Vocational Activities
Commercial tool
Establishes an open framework
Total value (estimated)
- £10,184,000 excluding VAT
- £12,220,800 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2033
- 8 years
Description of possible extension:
The first framework (period 1) for a term of 3 years starting from 1 September 2025 to 31 August 2028, a second framework (period 2) for a term of 2 years from 1 September 2028 to 31 August 2030 with the option to extend for a term of 3 years from 1 September 2030 to 31 August 2033.
When re-opening in year 3, framework providers may be appointed based on their original submission or will have the option to submit a new tender, and new providers may submit to join the Open Framework.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKI74 - Harrow and Hillingdon
Lot 1. 5-13 Years Centre Based and After School Activities
Description
This Lot is for Centre Based and After School Activities and must offer a wide range of activities that will ensure that children and young people between the ages of 5 and 13 years old have access to specially designed enriching provision. These activities should offer children and young people a safe and stimulating environment that supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.
Lot value (estimated)
- £3,055,200 excluding VAT
- £3,666,240 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. 13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions
Description
This Lot is specifically for Centre Based and After School Activities, Community and Themed Sessions, there must be a wide range of activities that will ensure that children and young people between the ages of 13 and 16 years old have access to specially designed enriching provision. These activities should offer this age group a safe and stimulating environment to supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.
Lot value (estimated)
- £4,073,600 excluding VAT
- £4,888,320 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. 16 - 18 Years Community and Themed Sessions Vocational Activities
Description
This Lot is for Community and Themed Sessions, and Vocational Activities, must offer a wide range of activities will ensure that children and young people have access to specially designed enriching provision. These activities should offer young people between the ages of 16 and 18 years old a safe and stimulating environment that supports them to make friends, develop new skills, improve outcomes and participate in fun and exciting activities.
Lot value (estimated)
- £3,055,200 excluding VAT
- £3,666,240 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
31 August 2033
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Direct Awards - The Direct award process is the same for all 3 Lots. Social Workers will identify a need and send a profile out to providers via the Local Authorities Care Place System. Providers will be given a time period to respond, all responses will be shared with the Social Worker and the families of the Children and will then be awarded based on "User Choice".
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. 5-13 Years Centre Based and After School Activities
Lot 2. 13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions
Lot 3. 16 - 18 Years Community and Themed Sessions Vocational Activities
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at http://www.londontenders.org/
Opportunity ID - DN308722
Technical ability conditions of participation
Lot 1. 5-13 Years Centre Based and After School Activities
Lot 2. 13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions
Lot 3. 16 - 18 Years Community and Themed Sessions Vocational Activities
The associated tender documents set out conditions of participation that must be met in order for a supplier to be awarded the public contract. The procurement documents are available for unrestricted and full direct access, free of charge, at http://www.londontenders.org/
Opportunity ID - DN308722
Particular suitability
Lot 1. 5-13 Years Centre Based and After School Activities
Lot 2. 13 - 16 Years Centre Based and After School Activities, Community and Themed Sessions
Lot 3. 16 - 18 Years Community and Themed Sessions Vocational Activities
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
19 June 2025, 12:00pm
Tender submission deadline
27 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
7 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality / Technical | This section is a series of Generic Questions that must be completed around Service Delivery |
Quality | 60% |
| Lot Specific Questions | Lot Specific Questions there are questions around the activities and outcomes for a specific Lot |
Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Documents
Associated tender documents
http://www.londontenders.org
All tender documents comprising of those listed below are being provided at the same time that this tender notice is published at http://www.londontenders.org/ Opportunity Id: DN308722
Document - PSQ Instructions and Assessment Methodology
Document - Invitation to Tender
Document - Service Specifications for Lot 1, Lot 2 & Lot 3
Document - Pricing Schedule for Lot 1, Lot 2 & Lot 3
Document - Framework Agreement
Document - Call-Off Contract
Technical specifications to be met
http://www.londontenders.org
Technical specifications to be met
The tender specification is being provided at the same time that the tender notice is published at http://www.londontenders.org/ Opportunity Id: DN308722
Contracting authority
London Borough of Harrow
- Public Procurement Organisation Number: PQRC-2343-GRQR
Forward Drive
Harrow
HA3 8FL
United Kingdom
Contact name: Lisa Taylor
Email: procurement@harrow.gov.uk
Region: UKI74 - Harrow and Hillingdon
Organisation type: Public authority - sub-central government