Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
Contact
Manjit Nagra
manjitnagra@warwickshire.gov.uk
Telephone
+44 1926412026
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
www.warwickshire.gov.uk/procurement
one.1) Name and addresses
NHS Coventry and Warwickshire Integrated Care Board (ICB)
Westgate House Market Street
Warwick
CV34 4DE
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.happyhealthylives.uk/integrated-care-board/
one.1) Name and addresses
Coventry City Council
3 Upper Precinct
Coventry
CV1 1FS
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Coventry and Warwickshire Integrated Community Autism Support Service
Reference number
CSW - 13309
two.1.2) Main CPV code
- 85000000 - Health and social work services
- DA28 - Social service
- DA29 - Social work
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (the Council) on behalf of Coventry and Warwickshire integrated Care Board (ICB) and Coventry City Council is seeking to commission a Collaboration where each provider has an individual contract with the Council, with one provider playing the co-ordination role of the partnership.
This service model is the preferred option for service delivery by all partners. However, we also would accept tender submissions from one provider who can demonstrate they are able to deliver the full service specification.
The approach of delivery should be community-first and outcome-focused. It is envisaged that "One Front Door" (Single Point of Entry) is offered to simplify access into the pool of services that are operating under a shared visual identity/brand, through a Collaborative Partnership model.
The service will be available all year round to individuals who live in Warwickshire or Coventry.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Generally within the County Council boundaries of Warwickshire County Council and Coventry City Council but also
may be outside the boundaries.
two.2.4) Description of the procurement
This service will include the following elements:
• Improved and coproduced offer of information and advice provided in an accessible format, including promotional resources to market that offer;
• Support for children, young people and adults awaiting an autism assessment and those diagnosed with autism residing in Coventry and Warwickshire, their siblings and parents/carers/family members (incl. 1:1 support, group support, peer support) provided as a blended online and face to face outreach offer;
• Autism awareness sessions for parents and family members of autistic children and young people, and adults;
• A Navigation function as front door for queries related to autism, assessment process and support available to people pre-assessment, post diagnosis and their parents/carers/family members;
• Mentoring roles which will be aimed at providing guidance, motivation, emotional support, and role modelling as well as low-moderate level of Mental Health support to those using the service;
• Working closely with specialist services such as Keyworkers or Intensive Support Service to facilitate step down for those individuals whose complex needs were stabilised, and they are able to live in their local communities with non-specialist support; equally the service will facilitate a step-up provision to refer people they support to specialist services, as appropriate;
• Supporting those people whose needs do not meet social care eligibility criteria or where social care package of care does not meet some, non-eligible needs, which fall within the remit of this service (such as e.g. emotional needs or ability to maintain education or employment);
• Autism awareness and support to professionals working with people awaiting a neurodevelopmental assessment, those diagnosed with autism, and their families.
two.2.7) Duration of the contract or the framework agreement
Duration in months
48
two.2.14) Additional information
The contract term will be for 2 years however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
All as detailed in the tender documentation.
The Council will undertake its financial assessment of the tendering organisation (and if considered necessary by the Council, any partners within a consortium bid) based on its own
evaluation of the Tenderers most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
All as detailed in the tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.legislation.gov.uk/uksi/2015/102/contents/made
four.1.11) Main features of the award procedure
All as detailed in the tender documentation.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 November 2022
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council and partners, potential changes in legislation and the changing demands placed on the Council by its customers. These changes may include (but are not limited to): -
• Increases or decreases in funding - this will usually be due to reductions or additions in budget allocations as part of the Council and partners' budget setting processes, It may also be as a consequence of additional funding streams which were unknown at the time of awarding the contract but which are provided to increase the volume of services delivered.
• This contract is being funded either in full or in part by the Improved Better Care Fund and is therefore impacted by and is subject to any national or local decisions relating to the Better Care Fund and associated Policy Framework
• Changes in legislation that may for example require the inclusion of new customer groups
• The identification of additional service recipients, not originally captured by the scope of the contract
• Opportunities offered by emerging/ new technologies
• Ongoing performance monitoring indicating a change required in allocations made for each service element from the overall funding amount.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council and partners, potential changes in legislation and the changing demands placed on the Council by its customers. These changes may include (but are not limited to): -
• Increases or decreases in funding - this will usually be due to reductions or additions in budget allocations as part of the Council and partners' budget setting processes, It may also be as a consequence of additional funding streams which were unknown at the time of awarding the contract but which are provided to increase the volume of services delivered.
• This contract is being funded either in full or in part by the Improved Better Care Fund and is therefore impacted by and is subject to any national or local decisions relating to the Better Care Fund and associated Policy Framework
• Changes in legislation that may for example require the inclusion of new customer groups
• The identification of additional service recipients, not originally captured by the scope of the contract
• Opportunities offered by emerging/ new technologies
• Ongoing performance monitoring indicating a change required in allocations made for each service element from the overall funding amount.
Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system (if they haven't previously done so) in order to be able to express an interest in the project and download documents. The web address for CSW-JETS is
www.csw-jets.co.uk (https://www.csw-jets.co.uk). Registration and use of CSW-JETS is free.
If you are having trouble registering with CSW-JETS please email us at procurement@warwickshire.gov.uk