Section one: Contracting authority
one.1) Name and addresses
London Borough of Barking and Dagenham
1 Town Squre
Barking
IG11 7LU
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://lbbd.bravosolution.co.uk/web/login.shtml
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://lbbd.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://lbbd.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision Specialist Vehicle Repairs Services for LBBD’s fleet
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council and its ancillary arms require a Contractor to provide Specialist Vehicle Repairs Services for its fleet
The work included in this contract covers Specialist Vehicle Repairs support to LBBD’s in-house workshop at the Frizlands Depot, Dagenham but would be required to work at other Depots as and when needed. Services will include but not limited to:
• Vehicle diagnostic - Contractor’s equipment.
• Vehicle servicing and general fleet repairs - Parts and consumables supplied by LBBD
• Basic Welding - Equipment supplied by LBBD
• Electric diagnostic - Contractors’ equipment
• Electrical repairs - Parts and consumables supplied by LBBD.
• Service/Maintenance of Plant equipment – Parts and consumables supplied by LBBD
• Tail Lift repairs and servicing - Parts and consumables supplied by LBBD
• Tipper repairs and Hydraulics - Parts and consumables supplied by LBBD
• Ford accredited warranty repair for car and commercial vehicles - Contractor’s equipment
• Ford accredited software updates for car and commercial vehicles - Contractor’s equipment
• Vehicle breakdowns as and when required, (mainly within the borough but may be required to attend breakdowns outside the borough from time to time).
The Contractor shall deliver the service to the Authority covering multiple locations around Borough as detailed in the specification
The contract is for a period of 3 years with an option to extend for a period of up to 2 years
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 50112000 - Repair and maintenance services of cars
- 50113000 - Repair and maintenance services of buses
- 50114000 - Repair and maintenance services of trucks
- 50115000 - Repair and maintenance services of motorcycles
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKI52 - Barking & Dagenham and Havering
two.2.4) Description of the procurement
The Council and its ancillary arms require a Contractor to provide Specialist Vehicle Repairs Services for its fleet
The work included in this contract covers Specialist Vehicle Repairs support to LBBD’s in-house workshop at the Frizlands Depot, Dagenham but would be required to work at other Depots as and when needed. Services will include but not limited to:
• Vehicle diagnostic - Contractor’s equipment.
• Vehicle servicing and general fleet repairs - Parts and consumables supplied by LBBD
• Basic Welding - Equipment supplied by LBBD
• Electric diagnostic - Contractors’ equipment
• Electrical repairs - Parts and consumables supplied by LBBD.
• Service/Maintenance of Plant equipment – Parts and consumables supplied by LBBD
• Tail Lift repairs and servicing - Parts and consumables supplied by LBBD
• Tipper repairs and Hydraulics - Parts and consumables supplied by LBBD
• Ford accredited warranty repair for car and commercial vehicles - Contractor’s equipment
• Ford accredited software updates for car and commercial vehicles - Contractor’s equipment
• Vehicle breakdowns as and when required, (mainly within the borough but may be required to attend breakdowns outside the borough from time to time)
The Contractor shall deliver the service to the Authority covering multiple locations around Borough as detailed in the specification
The contract is for a period of 3 years with an option to extend for a period of up to 2 years
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract is for a period of 3 years with an option to extend for a period of up to 2 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the tender documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the tender documents
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 December 2021
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 December 2021
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and
reserves the right to use a reverse auction.
Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal: https://lbbd.bravosolution.co.uk and click the link to register
- Accept the terms and conditions and click 'continue'
- Enter your correct business and user details - Note the username you chose and click 'Save' when
complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or
Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of
the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area
reserved for your projects only)
-You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3.
Responding to the tender
- Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to
Respond' (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help
available) You must then submit your reply using the 'Submit Response' button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk
six.4) Procedures for review
six.4.1) Review body
The High Court
London
Country
United Kingdom