Section one: Contracting authority
one.1) Name and addresses
Financial Management Software - The Sheffield College
S2 2RL
Sheffield
Country
United Kingdom
NUTS code
UKE - Yorkshire and the Humber
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sheffieldcollege/aspx/Tenders/MyTenders
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Financial Management Software-The Sheffield College
Reference number
TSC-03-TE-2024
two.1.2) Main CPV code
- 66122000 - Corporate finance and venture capital services
two.1.3) Type of contract
Services
two.1.4) Short description
The College require a fit for purpose comprehensive and cloud-based Finance System solution. Tenderers should be able to demonstrate that the system has been successfully used in similar sized organisations, ideally in the Further Education sector, and that there is high quality end user support. It is expected that the supplier will be committed to research and development of the system throughout the 3-year contract, to keep pace with technological and financial developments and that upgrades to the system and user-customised screens can take place with minimal disruption. The key objectives are: • To implement a secure, robust, reliable, and comprehensive Finance System solution from a single supplier. • To provide a finance system to interface with the College data management systems (principally Tribal EBS student records, but also iTrent HR Payroll), to facilitate the reporting and analysis of fully informed Management Information. • To support a cultural change in the man
two.1.5) Estimated total value
Value excluding VAT: £180,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
The Sheffield College,Granville RoadS2 2RL
two.2.4) Description of the procurement
The College require a fit for purpose comprehensive and cloud-based Finance System solution.The College invites tenderers to use their knowledge of the design and implementation of financial software solutions that will streamline the delivery of the service and enhance the customer experience. Further details of the College Business Requirements for a finance ERP system and the responses required as part of the RFI is provided in an accompanying excel spreadsheet
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £180,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Potential extension if agreed.1+1 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2024
Local time
12:37pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 September 2024
Local time
1:00pm
Place
Electronically via the Intend Portal.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
TBC
Sheffield
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
25th October 2024