- Scope of the procurement
- Lot 1. Activity based Learning
- Lot 2. Counselling, Support & Advice Services
- Lot 3. Creative Engagement
- Lot 4. External Tutors - Additional Support
- Lot 5. Pupil workshops
- Lot 6. Parental Support & Family Learning
- Lot 7. Community Engagement
- Lot 8. Mentoring
- Lot 11. Educational Assessments
- Lot 10. Educational leadership
- Lot 9. Leadership for Pupils
- Lot 12. Developing the Young Workforce
- Lot 13. Out of School Clubs
- Lot 14. Residential
- Lot 15. Miscellaneous Services
Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
Contact
Keith Munn
Procurement.EducationCorporate@dumgal.gov.uk
Telephone
+44 3033333000
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pupil Equity Funding (PEF) Flexible Framework
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
The Scottish Government has committed to providing additional funding in the form of Pupil Equity Funding (PEF), to schools as part of the Scottish Attainment Challenge programme. This funding is allocated directly to schools and is aimed at closing the poverty related attainment gap.
The aim of this framework agreement is to allow schools to contract compliantly with providers who will be able to support the pupil equity fund.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Activity based Learning
Lot No
1
two.2.2) Additional CPV code(s)
- 85312300 - Guidance and counselling services
- 92000000 - Recreational, cultural and sporting services
- 80590000 - Tutorial services
- 80570000 - Personal development training services
- 98330000 - Physical well-being services
- 80100000 - Primary education services
- 80200000 - Secondary education services
- 92340000 - Dance and performance entertainment services
- 80400000 - Adult and other education services
- 80210000 - Technical and vocational secondary education services
- 75121000 - Administrative educational services
- 80340000 - Special education services
- 85312320 - Counselling services
- 80310000 - Youth education services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
At schools across Dumfries & Galloway
two.2.4) Description of the procurement
Providing services that engages and encourages pupils to learn and develop through the participation in a range of learning activities and experiences.
Services may include but are not limited to outdoor learning and sport and social activities.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Counselling, Support & Advice Services
Lot No
2
two.2.2) Additional CPV code(s)
- 85312300 - Guidance and counselling services
- 85312320 - Counselling services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Schools across Dumfries and Galloway
two.2.4) Description of the procurement
Providing services that provide professional assistance, guidance and support in resolving personal or psychological problems.
Services may include but are not limited to group and/or one to one work with pupils or families, counselling, befriending, mediation and services to promote positive mental wellbeing.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Creative Engagement
Lot No
3
two.2.2) Additional CPV code(s)
- 92340000 - Dance and performance entertainment services
- 92342000 - Dance-instruction services
- 92342100 - Ballroom dance-instruction services
- 92342200 - Discotheque dance-instruction services
- 37000000 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories
- 48520000 - Multimedia software package
- 48521000 - Music or sound editing software package
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Schools across Dumfries and Galloway
two.2.4) Description of the procurement
Providing services that focuses on engaging pupils and learning through creative activities. Services may include but are not limited to, music, art, drama and dance.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
External Tutors - Additional Support
Lot No
4
two.2.2) Additional CPV code(s)
- 80590000 - Tutorial services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Schools across Dumfries and Galloway
two.2.4) Description of the procurement
Providing services where external personnel offer additional support to pupils on a group or one to one basis.
Services may include but are not limited to; resilience coaching, speech and language therapy, literacy and maths champions and Nurture support.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pupil workshops
Lot No
5
two.2.2) Additional CPV code(s)
- 85140000 - Miscellaneous health services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Schools across Dumfries & Galloway
two.2.4) Description of the procurement
Providing services that engages pupils on a particular subject, activity or project through discussion, performance or participation in class(s)dedicated to the project or activity.
Services may include but are not limited to mindfulness, yoga, confidence building, nutrition, diversity, health and wellbeing (physical and mental).
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Parental Support & Family Learning
Lot No
6
two.2.2) Additional CPV code(s)
- 85312300 - Guidance and counselling services
- 85312310 - Guidance services
- 85312320 - Counselling services
- 85312400 - Welfare services not delivered through residential institutions
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Schools across Dumfries & Galloway
two.2.4) Description of the procurement
Providing services that engage with parents and families to provide support to increase involvement in the pupil’s learning.
Services may include, but are not limited to, parental engagement workshops, leadership training, one to one sessions.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Community Engagement
Lot No
7
two.2.2) Additional CPV code(s)
- 85322000 - Community action programme
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Schools across Dumfries & Galloway
two.2.4) Description of the procurement
Providing services that focuses on engaging pupils, parents/carers and the wider community in learning and will build and develop local capacity.
Services provided should draw on existing interventions and community programmes to build a stronger local community based on local needs and aspirations.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mentoring
Lot No
8
two.2.2) Additional CPV code(s)
- 80590000 - Tutorial services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Schools across Dumfries & Galloway
two.2.4) Description of the procurement
Providing a service that focuses on the support and encouragement of pupils to manage their own learning in order that they may develop their learning skills, improve their academic performance and maximise their potential.
Services may include, but are not limited to, additional support with academic studies, coaching, youth work and support and mentoring programs
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Educational Assessments
Lot No
11
two.2.2) Additional CPV code(s)
- 85140000 - Miscellaneous health services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
At schools across Dumfries and Galloway
two.2.4) Description of the procurement
Providing support and assessment materials primarily in the areas of Literacy, Numeracy and Health and Wellbeing.
Services may include, but are not limited to, standardised and diagnostic assessment and screening tools.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Educational leadership
Lot No
10
two.2.2) Additional CPV code(s)
- 48931000 - Training software package
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
At schools across Dumfries and Galloway
two.2.4) Description of the procurement
Providing support and assessment materials primarily in the areas of Literacy, Numeracy and Health and Wellbeing.
Services may include, but are not limited to, standardised and diagnostic assessment and screening tools.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Leadership for Pupils
Lot No
9
two.2.2) Additional CPV code(s)
- 85312310 - Guidance services
- 85312320 - Counselling services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
At schools across Dumfries & Galloway
two.2.4) Description of the procurement
Provide services that will develop leadership and team working skills in pupils of all ages and abilities across the local authority.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Developing the Young Workforce
Lot No
12
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
At schools across Dumfries and Galloway
two.2.4) Description of the procurement
Providing services that will assist schools in developing skills for learning, life and work in children and young people in the broad general education, particularly for those young people with barriers to learning and at risk of disengaging from education early.
Services may include but are not limited to work-related learning experiences and involvement with families or employers.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Out of School Clubs
Lot No
13
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
At schools across Dumfries and Galloway
two.2.4) Description of the procurement
Providing services that provides a regulated club that offers a safe environment for children outside of school hours. Clubs often include the provision of food and some activities or social element. These may include but are not limited to breakfast, after school and holiday clubs.
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Residential
Lot No
14
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
at locations away from the educational environment
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Miscellaneous Services
Lot No
15
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
At schools across Dumfries and Galloway
two.2.4) Description of the procurement
This lot will provide for any service that does not easily fall into any of the categories above e.g., Pet Therapy, Bee Keeping, Massage-in-Schools
two.2.5) Award criteria
Quality criterion - Name: meeting minimum standards / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
This will be an initial five year contract with the option of one two year extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 150
In the case of framework agreements, provide justification for any duration exceeding 4 years:
due to the services being provided by this framework it will be a flexible framework lasting for an initial five years (awarded September 2023), with the option of one 24 month extension
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-014158
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
26 August 2024
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This flexible framework will open on an annual basis to allow new providers to submit bids to be awarded places on the framework
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
If you have already been awarded a place on the framework, you DO NOT need to apply again.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25211. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
As detailed in the tender pack
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits will be deliverable from this framework and are detailed in the tender pack
(SC Ref:743975)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
Country
United Kingdom