Scope
Description
The school is seeking to appoint a cleaning contractor to deliver a general school cleaning service .
The school have identified the following areas as their key objectives for consideration when selecting their chosen service provider.
A service provider who will: (in no particular order)
• Provide a top-quality cleaning service to the pupils, staff, and visitors of Eastbury Community School.
• Provide an exceptional value for money and cost-effective cleaning service that is thoroughly robust and measurable.
• Being aware of the nature of working in a school environment and the safeguarding challenges/requirements therein.
• Provide a strong cleaning management team at school to manage the services with good consistent support for the team on site.
• Provide robust and compliant policies and procedures.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
2 x 12 month extensions, when both parties to agree in writing.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI52 - Barking & Dagenham and Havering
Participation
Legal and financial capacity conditions of participation
The school is seeking only companies with turnover greater than £15.0 million per annum
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
6 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
3 to 4 suppliers
Selection criteria:
The process includes a shortlisting stage, which will enable the school to select potential suppliers using the responses and references provided.
Award decision date (estimated)
19 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procedure will consist of four distinct stages, allowing for an initial assessment of interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
Selection Stage and Shortlisting
Invitation to Tender (ITT) and Shortlisting for Presentation
Presentation of Proposal to the Authority
Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
Contracting authority
Eastbury Community School
- UK Register of Learning Providers (UKPRN number): 10002139
- Public Procurement Organisation Number: PBLM-9592-CTGQ
Hulse Avenue
Barking
IG11 9UW
United Kingdom
Region: UKI52 - Barking & Dagenham and Havering
Organisation type: Public authority - sub-central government