Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, City Hall, College Green
Bristol
BS1 5TR
Contact
Mr Cameron Graley
Telephone
+44 7511934675
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=a44b7de7-8764-eb11-8108-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=a44b7de7-8764-eb11-8108-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Invitation to Tender: Legal case management software
Reference number
DN522982
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
Bristol City Council (“BCC”) are undertaking an open procurement exercise for the supply of a Legal Case Management Software platform. It is our intention to purchase a third-party off-the-shelf software system, which is then configured to meet the needs of BCC (including use of other third-party products such as Power BI) to ensure that the overall solution is able to meet the specific needs of the Council, now and into the future. The successful bidder’s system will enable BCC to run a Legal practice that aligns with Solicitors Regulatory Authority compliance regulations, enable integration with other BCC systems and performance reporting and management internally and across the organisation.
The tender pack contains a detailed list of BCC requirements against which bidders will be required to demonstrate their capability – some of the key requirements are as follows:
- Case Management functionality
- Time Recording/Billing
- Electronic Bundling
- Management information & reporting
- Windows 10 & Office 365 compatibility
- Cloud hosted
The tender will be evaluated against a 60% quality/30% price/10% social value evaluation model, and the Council intends to award a contract on a 5+1+1 basis to the successful bidder, with an estimated commencement date of March 2022.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Bristol City Council (“BCC”) are undertaking an open procurement exercise for the supply of a Legal Case Management Software platform. It is our intention to purchase a third-party off-the-shelf software system, which is then configured to meet the needs of BCC (including use of other third-party products such as Power BI) to ensure that the overall solution is able to meet the specific needs of the Council, now and into the future. The successful bidder’s system will enable BCC to run a Legal practice that aligns with Solicitors Regulatory Authority compliance regulations, enable integration with other BCC systems and performance reporting and management internally and across the organisation.
The tender pack contains a detailed list of BCC requirements against which bidders will be required to demonstrate their capability – some of the key requirements are as follows:
- Case Management functionality
- Time Recording/Billing
- Electronic Bundling
- Management information & reporting
- Windows 10 & Office 365 compatibility
- Cloud hosted
The tender will be evaluated against a 60% quality/30% price/10% social value evaluation model, and the Council intends to award a contract on a 5+1+1 basis to the successful bidder, with an estimated commencement date of March 2022.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
2x 12 month optional extensions, to be invoked by the buying organisation
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 December 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 December 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Bristol City Council
Bristol
BS15TR
Country
United Kingdom