Section one: Contracting authority
one.1) Name and addresses
Police & Crime Commissioner for South Wales
Police Headquarters, Cowbridge Road
Bridgend
CF31 3SU
swp-procurement@south-wales.police.uk
Country
United Kingdom
NUTS code
UKL17 - Bridgend and Neath Port Talbot
Internet address(es)
Main address
https://www.south-wales.police.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0583
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Vehicle Accident Repair Services
Reference number
itt_99477
two.1.2) Main CPV code
- 50112110 - Body-repair services for vehicles
two.1.3) Type of contract
Services
two.1.4) Short description
The Police and Crime Commissioner for South Wales, the Police and Crime Commissioner for Gwent and Bridgend County Borough Council require the provision of a Vehicle Accident Repair Service.
The Contract shall also be available for use by the Police and Crime Commissioner for Dyfed Powys. Dyfed Powys Police carry out repairs in-house but may wish to utilise the Contract as resilience to their current in-house arrangement.
The Contract shall be divided into two lots. The lots shall be split as follows:
Lot 1 – Gwent Police
Lot 2 – South Wales Police and Bridgend County Borough Council (including resilience for Dyfed Powys Police)
two.1.5) Estimated total value
Value excluding VAT: £2,636,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Provision of Vehicle Accident Repair Services - Gwent Police
Lot No
1
two.2.2) Additional CPV code(s)
- 50112110 - Body-repair services for vehicles
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
The Gwent Police Force area
two.2.4) Description of the procurement
Lot 1 is for a Vehicle Accident Repair Service for the Police and Crime Commissioner for Gwent.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Possible extension of one year following the initial three year contract period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Provision of Vehicle Accident Repair Services - South Wales Police and Bridgend County Borough Council (including resilience for Dyfed Powys Police)
Lot No
2
two.2.2) Additional CPV code(s)
- 50112110 - Body-repair services for vehicles
- 50116000 - Maintenance and repair services related to specific parts of vehicles
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
The South Wales Police Force area (possibly Dyfed Powys Police Force area)
two.2.4) Description of the procurement
Lot 2 is for a Vehicle Accident Repair Service for the Police and Crime Commissioner for South Wales and Bridgend County Borough Council.
This Lot shall also be available for use by the Police and Crime Commissioner for Dyfed Powys. Dyfed Powys Police carry out repairs in-house but may wish to utilise the Contract as resilience to their current in-house arrangement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
A possible one year extension following the initial three year contract period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 October 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2026 or 2027 if optional contract extension is utilised
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134129
(WA Ref:134129)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom