Scope
Description
As part of their commitment to maintain their housing stock, Gentoo Group currently has a roofing Framework in place in which a Principal Provider is responsible for re-roofing Gentoo properties in various locations throughout Sunderland, Houghton, Hetton and Washington - Tyne & Wear.
Many of the Gentoo properties which are receiving new roofs adjoin owner occupied properties which do not fall under the ownership of Gentoo.
Therefore, so that Gentoo may comply with the Party Wall Act of 1996, it is a requirement that any affected adjoining properties are made aware of the works in accordance with set timescales and given the opportunity to consent to the works or alternatively, to dissent and appoint an independent Party Wall Surveyor to inspect the works in accordance with this Act.
Under the Act, the responsibility for appointment of the Surveyor rests with the Party who wishes to have the work carried out (I.E. - Gentoo Group Ltd).
Subsequently, the purpose of this Tender is to procure a Surveying Consultancy to provide these services to Gentoo.
It will be the intention of Gentoo to appoint three Providers to this Framework for a period of four years.
The first ranked Tenderer will initially be awarded all works available. In the event they fail or are unable to meet the service level agreements stated within this document, Gentoo will seek to appoint the second ranked Tenderer to deliver the works. This process will then move to the third placed Tenderer in the event second place is also unable to deliver or meet the requirements of the service level agreements.
Commercial tool
Establishes a framework
Total value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 11 August 2025 to 10 August 2029
- 4 years
Main procurement category
Services
CPV classifications
- 71250000 - Architectural, engineering and surveying services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
It will be the intention of Gentoo to appoint three Providers to this Framework for a period of four years.
The first ranked Tenderer will initially be awarded all works available. In the event they fail or are unable to meet the service level agreements stated within this document, Gentoo will seek to appoint the second ranked Tenderer to deliver the works. This process will then move to the third placed Tenderer in the event second place is also unable to deliver or meet the requirements of the service level agreements.
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 June 2025, 12:00pm
Tender submission deadline
27 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 30% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://app.panacea-software.com/gentoo/Login.aspx?ReturnUrl=/gentoo/
Contracting authority
GENTOO GROUP LIMITED
- Companies House: RS007302
- Public Procurement Organisation Number: PPWP-7833-WJVW
2 Emperor Way
Sunderland
SR3 3XR
United Kingdom
Contact name: Mackenzie Heath
Email: mackenzie.heath@gentoogroup.com
Website: https://www.gentoogroup.com/
Region: UKC23 - Sunderland
Organisation type: Public authority - sub-central government