Section one: Contracting entity
one.1) Name and addresses
FIRST GROUP HOLDINGS LIMITED
8th Floor,The Point, 37 North Wharf Road
LONDON
W21AF
Contact
Helen Gardiner
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
02029363
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/dZKig
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/dZKig
Tenders or requests to participate must be submitted to the following address:
First Group Holdings Ltd
London
FRH-Procurement.Indirects@firstrail.com
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
http://redirect.transaxions.com/events/dZKig
one.6) Main activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Business Travel Services
two.1.2) Main CPV code
- 79997000 - Business travel services
two.1.3) Type of contract
Services
two.1.4) Short description
Business travel solutions for First Rail, including Avanti West Coast, Great Western Railway, South Western Railway, TransPennine Express and First Bus.
The service provision will provide best value whilst managing travel risk, supporting traveller well-being and maximising business travel return on investment. The Travel Management Company will support our requirements for booking hotels, rail travel, air travel, venues and short-term car hire across our multiple businesses throughout the UK.
two.1.5) Estimated total value
Value excluding VAT: £13,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79997000 - Business travel services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
First Rail and First Bus are seeking to contract with one supplier to manage the Group's Business Travel Requirements covering hotels, rail travel, air travel, venues/conferences and short-term car hire. We are seeking proposals that will provide the overall best value whilst delivering the following requirements: -
*a booking tool that is user friendly and reliable with the ability to embed our policy requirements and internal approvals.
*a flexible contract structure that will fulfil each Divisions (Rail & Bus) requirements.
*the option of 24 hour support for the Divisions that require this.
*a pricing structure to ensure the supplier provides the best rates using benchmarking.
*account management support to react to our changing demands.
*a wide enough range of hotels which meet our requirements and hotel rate price caps across the UK.
The procurement process will include both First Rail and First Bus requirements and will be conducted in accordance with the Utility Contract Regulations 2016. Following the formal call for competition (contract notice) we will adopt the Negotiated Procedure (ITN) initially shortlisting suppliers through a Pre-Qualification Questionnaire (PQQ) process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £13,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract for a period of up to 24 months.
NB. The estimated contract value specified is for the initial 3 year term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
First Group Holdings Ltd
London
Country
United Kingdom