Section one: Contracting authority
one.1) Name and addresses
NHS North East London Integrated Care Board
4th Floor - Unex Tower, 5 Station Street
LONDON
E15 1DA
Country
United Kingdom
Region code
UKI41 - Hackney and Newham
NHS Organisation Data Service
A3A8R
Internet address(es)
Main address
https://northeastlondon.icb.nhs.uk/
Buyer's address
https://northeastlondon.icb.nhs.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Waltham Forest Community Dermatology Service
Reference number
PRJ-2049
two.1.2) Main CPV code
- 85121282 - Dermatology services
two.1.3) Type of contract
Services
two.1.4) Short description
The dermatology service provides a 'See, treat and discharge' model for routine dermatology patients that are suitable to be treated in a community setting. The key aspects for a community dermatology service are to provide a model of care for patients outside of a hospital setting. The service will operate to these clinical guidelines:
• NICE Guidance for dermatological conditions, e.g. acne, psoriasis, urticaria, skin cancers
• British Association of Dermatologists clinical guidelines
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £490,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI5 - Outer London – East and North East
Main site or place of performance
Waltham Forest
two.2.4) Description of the procurement
This contract is for the provision of a level 3 community dermatology service to Waltham Forest patients.
The award of the contract is for 8 months and at an estimated cost of £490k and based on cost and volume. This is based on previous year activity.
two.2.5) Award criteria
Quality criterion - Name: 'to address immediate risks to safety and quality of care / Weighting: 100
Price - Weighting: 0
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This contract has been awarded under the urgent circumstances provision of the Provider Selection Regime (PSR).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Patient First Social Enterprise
50c Romford Road
London
E15 4BZ
Country
United Kingdom
NUTS code
- UKI5 - Outer London – East and North East
Companies House
06389281
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £490,000
Section six. Complementary information
six.3) Additional information
This contract has been awarded under the urgent circumstances provision of the Provider Selection Regime (PSR).
This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
Rationale for urgent award:
The existing provider has stopped taking referrals from mid June and end the service by 31st July. The notice from the provider whilst received ahead of the above date, was unexpected and did not allow sufficient time for a full procurement process to complete which can take 6-9 months.
This urgent award measure has been employed to address immediate risks to safety and quality of care due to an unexpected termination of contract.
Delaying the award to conduct a full procurement process under PSR would have posed a risk to patient or public safety. A full PSR process is likely to take between 6-9 months. This would result in a gap in service provision and also would disrupt the wider NEL wide procurement the ICB has planned.
The existing services closure would have resulted in the redirection of all patients to secondary care where there are already significant wait times. The community service also sees and treats patients for severe acne, and they require FU treatment from specialist doctors that are part of the existing service. A delay in contract award can leave this patient group at risk of having appropriate treatment. In total there would have been an estimated 200-250 patients that needed FU appointments - that without a service in place, would have had to be transferred to secondary care.
For these reasons the urgent award route was deemed the most suitable and enabled seamless handover to a new provider who is already set up to work with the secondary care provider. The new provider has appropriate IT systems in place to work directly with Waltham Forest GPs and Secondary care. The service also has established clinic locations in WF and has agreements in place with WF GP practices for the sharing of patient records.
six.4) Procedures for review
six.4.1) Review body
NHS North East London Integrated Care Board
London
Country
United Kingdom