Section one: Contracting authority
one.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
procurement@denbighshire.gov.uk
Telephone
+44 1352701814
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
one.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
procurement@denbighshire.gov.uk
Telephone
+44 1824712612
Country
United Kingdom
NUTS code
UKL13 - Conwy and Denbighshire
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Social Care Financial Assessment System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Financial Assesment System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £685,266
two.2) Description
two.2.1) Title
Social Care Finance System Flintshire County Council
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Flintshire
two.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 35%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Social Care Finance System Denbighshire County Council
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Denbighshire
two.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 35%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Social Care Finance System Flintshire and Denbighshire County Council's
Lot No
3
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Flintshire & Denbighshire
two.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 35%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-007318
Section five. Award of contract
Lot No
3
Title
Social Care Finance System Flintshire and Denbighshire County Council's
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
20 September 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Oxford Computer Consultants Ltd
23-38 Hythe Bridge Street
Oxford
OX12EP
Telephone
+44 01865305200
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £685,266
Section five. Award of contract
Lot No
1
Title
Social Care Finance System Flintshire County Council
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section five. Award of contract
Lot No
2
Title
Social Care Finance System Denbighshire County Council
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.3) Additional information
(WA Ref:125230)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom