Section one: Contracting authority
one.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
procurement@denbighshire.gov.uk
Telephone
+44 1352701814
Country
United Kingdom
NUTS code
UKL23 - Flintshire and Wrexham
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
one.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
procurement@denbighshire.gov.uk
Telephone
+44 1824712612
Country
United Kingdom
NUTS code
UKL13 - Conwy and Denbighshire
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Social Care Financial Assessment System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Financial Assesment System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.1.5) Estimated total value
Value excluding VAT: £645,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
3
two.2) Description
two.2.1) Title
Social Care Finance System Denbighshire County Council
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Denbighshire
two.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Social Care Finance System Flintshire and Denbighshire County Council's
Lot No
3
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Flintshire & Denbighshire
two.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Social Care Finance System Flintshire County Council
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL23 - Flintshire and Wrexham
Main site or place of performance
Flintshire
two.2.4) Description of the procurement
Denbighshire County Council and Flintshire County Council are seeking to procure, configure and implement a new Social Care Finance System.
The new system will cover all financial payments for both adult and children services.
We would welcome bids form providers who have proven experience and comprehensive knowledge of Social Care Finance
The contract will be over a minimum term of 5 years, with the option to extend up to a period of 20 years reviewed on an annual basis following initial contract period.
The tender is set out in 3 Lots as follows:
Lot 1 – Flintshire County Council Only
Lot 2 – Denbighshire County Council Only
Lot 3 – Flintshire and Denbighshire County Council’s
The tender will be awarded based on which option is the Most Economically Advantageous Tender for each Authority.
Regardless of which Lot the tender is awarded under each Authority will have their own individual contract with the successful supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value / Weighting: 5%
Price - Weighting: 35%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
option to extend up to a period of 20 years reviewed on an annual basis following initial contract period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
19 April 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please see specification
(WA Ref:119026)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom