Section one: Contracting authority
one.1) Name and addresses
Buckinghamshire Council
Walton Street Offices
Aylesbury
HP20 1UA
Contact
Miss Helen Bold
helen.bold@buckinghamshire.gov.uk
Telephone
+44 1296383660
Country
United Kingdom
Region code
UKJ13 - Buckinghamshire CC
Internet address(es)
Main address
https://www.buckinghamshire.gov.uk/
Buyer's address
https://www.supplybucksbusiness.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CONTRACT AWARD NOTICE - Community Engagement Services for the Groundwater Resilience and Community Engagement Programme (GRACE)
Reference number
DN608879
two.1.2) Main CPV code
- 90710000 - Environmental management
two.1.3) Type of contract
Services
two.1.4) Short description
Buckinghamshire Council sought to appoint a provider, or providers, experienced in
engaging with the community to deliver community engagement over 4.5 years for the
Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This
can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience
Innovation Programme which is managed by the Environment Agency to develop and test
new approaches to help communities become more resilient to the effects of flooding and
climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder
engagement, to build resilience to groundwater flooding for communities, focusing
particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders
and local communities to help collaborate on, and co-produce, innovative solutions to
groundwater flood risk. They will work closely with the Engagement and communications
workstream.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year.
The work shall be undertaken in 4 phases, with each phase dependent on the council first
issuing formal written instructions at its discretion for the relevant work to be undertaken.
The service is divided into 10 geographical areas referred to as Lots. The 10th area has not yet been agreed and therefore only 9 Lots were covered by this tender process.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £750,000
two.2) Description
two.2.1) Title
Community Engagement Services for the Groundwater Resilience and Community Engagement Programme (GRACE)
Lot No
1-9
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Buckinghamshire Council sought to appoint a provider, or providers, experienced in
engaging with the community to deliver community engagement over 4.5 years for the
Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This
can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience
Innovation Programme which is managed by the Environment Agency to develop and test
new approaches to help communities become more resilient to the effects of flooding and
climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder
engagement, to build resilience to groundwater flooding for communities, focusing
particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders
and local communities to help collaborate on, and co-produce, innovative solutions to
groundwater flood risk. They will work closely with the Engagement and communications
workstream.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year.
The work shall be undertaken in 4 phases, with each phase dependent on the council first
issuing formal written instructions at its discretion for the relevant work to be undertaken.
The service is divided into 10 geographical areas referred to as Lots. The 10th area has not yet been agreed and therefore only 9 Lots were covered by this tender process.
The lots are defined by the pilot communities that the GRACE Programme is focussing upon,
namely:
• Lot 1 Bramingham, Bedfordshire
• Lot 2 Chalfont St Peter, Buckinghamshire
• Lot 3 Chesham, Buckinghamshire
• Lot 4 Colnbrook Poyle, Slough
• Lot 5 Kimpton, Hertfordshire
• Lot 6 Lambourn, West Berkshire
• Lot 7 Marlow, Buckinghamshire
• Lot 8 New Hinksey, Oxfordshire
• Lot 9 Pang Valley, Berkshire
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be
allocated for each subsequent phase based on outcome, performance and future plan. The
estimated maximum contract value per area is £75,000. The total contract value for the 4.5
year period including any extension for the 10 pilot areas is estimated to be £750,000.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-012171
Section five. Award of contract
Lot No
1
Title
Bramingham, Bedfordshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork South Trust Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
2
Title
Chalfont St Peter, Buckinghamshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork Trust South Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
3
Title
Chesham, Buckinghamshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork South Trust Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
4
Title
Colnbrook Poyle, Slough
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork South Trust Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
5
Title
Kimpton, Hertfordshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork Trust South Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
6
Title
Lambourn, West Berkshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork South Trust Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
7
Title
Marlow, Buckinghamshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork South Trust Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
8
Title
New Hinksey, Oxfordshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork South Trust Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section five. Award of contract
Lot No
9
Title
Pang Valley, Berkshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 September 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Groundwork South Trust Ltd
Colne Valley Visitor Centre, Denham Court Drive,
Denham
UB9 5PG
Country
United Kingdom
NUTS code
- UKI7 - Outer London – West and North West
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £15,000 / Highest offer: £75,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom