- Scope of the procurement
- Lot 1. Bramingham, Bedfordshire
- Lot 2. Chalfont St Peter, Buckinghamshire
- Lot 3. Chesham, Buckinghamshire
- Lot 4. Colnbrook Poyle, Slough
- Lot 5. Kimpton, Hertfordshire
- Lot 6. Lambourn, West Berkshire
- Lot 7. Marlow, Buckinghamshire
- Lot 8. New Hinksey, Oxfordshire
- Lot 9. Pang Valley, Berkshire
Section one: Contracting authority
one.1) Name and addresses
Buckinghamshire Council
Walton Street Offices
Aylesbury
HP20 1UA
Contact
Mrs Ann Spence
ann.spence@buckinghamshire.gov.uk
Telephone
+44 1296382934
Country
United Kingdom
NUTS code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
https://www.buckinghamshire.gov.uk/
Buyer's address
https://www.supplybucksbusiness.org.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplybucksbusiness.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplybucksbusiness.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Community Engagement Services for the Groundwater Resilience and Community Engagement Programme (GRACE)
Reference number
DN608879
two.1.2) Main CPV code
- 90710000 - Environmental management
two.1.3) Type of contract
Services
two.1.4) Short description
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and communications workstream.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
The service is divided into 10 geographical areas referred to as Lots. The potential provider(s) can bid for any number of Lots. The 10th area has not yet been agreed and therefore only 9 Lots will be covered by this tender process.
The lots are defined by the pilot communities that the GRACE Programme is focussing upon, namely:
• Lot 1 Bramingham, Bedfordshire
• Lot 2 Chalfont St Peter, Buckinghamshire
• Lot 3 Chesham, Buckinghamshire
• Lot 4 Colnbrook Poyle, Slough
• Lot 5 Kimpton, Hertfordshire
• Lot 6 Lambourn, West Berkshire
• Lot 7 Marlow, Buckinghamshire
• Lot 8 New Hinksey, Oxfordshire
• Lot 9 Pang Valley, Berkshire
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000. The total contract value for the 4.5 year period including any extension for the 10 pilot areas is estimated to be £750,000.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 9
two.2) Description
two.2.1) Title
Bramingham, Bedfordshire
Lot No
1
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKH25 - Central Bedfordshire
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Chalfont St Peter, Buckinghamshire
Lot No
2
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Chesham, Buckinghamshire
Lot No
3
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Colnbrook Poyle, Slough
Lot No
4
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Kimpton, Hertfordshire
Lot No
5
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Qality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lambourn, West Berkshire
Lot No
6
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Marlow, Buckinghamshire
Lot No
7
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
New Hinksey, Oxfordshire
Lot No
8
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Pang Valley, Berkshire
Lot No
9
two.2.2) Additional CPV code(s)
- 90713000 - Environmental issues consultancy services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
Buckinghamshire Council is seeking to appoint a provider, or providers, experienced in engaging with the community to deliver community engagement over 4.5 years for the Groundwater Resilience and Community Engagement Programme (GRACE).
Interested organisations should be experienced in engagement with local communities. This can be unrelated to flooding.
This project is funded by Defra as part of the £150 million Flood and Coastal Resilience Innovation Programme which is managed by the Environment Agency to develop and test new approaches to help communities become more resilient to the effects of flooding and climate change.
The aim of the GRACE Programme is, through innovative solutions and stakeholder engagement, to build resilience to groundwater flooding for communities, focusing particularly on 10 at risk geographical areas.
The provider(s) shall devise and carry out effective and true engagement with stakeholders and local communities to help collaborate on, and co-produce, innovative solutions to groundwater flood risk. They will work closely with the Engagement and Communications workstream.
The service specification includes an outline of the Engagement Strategy. The engagement will follow the principles laid out in this strategy: transparency, collaboration, early, evidence based, inclusive and innovative.
The contract term is 4.5 years (4 years and 6 months) with the option to extend for 1 year. The work shall be undertaken in 4 phases, with each phase dependent on the council first issuing formal written instructions at its discretion for the relevant work to be undertaken.
Phase 1 Scoping
Phase 2 Awareness raising and initial engagement
Phase 3 Collaborative engagement
Phase 4 Focused Engagement
An indicative task list is likely to include the following:
- Regular liaison with the Engagement and Communications leads regarding the Community Engagement and Communications workstream.
- Liaison with the workstreams as to the topics that need to be engaged on.
- Aligning engagement activities with those of the Thames Water River Chess Smarter Water Catchment Plan, which is a partner project of the GRACE programme and will be running engagement activities on similar topics, in similar areas with similar stakeholders.
- Attendance at quarterly Community Engagement and Communications Group meetings.
- Developing and maintaining relationships with stakeholders and local communities relevant to chosen Lot.
- Carrying out engagement activities as the need arises and as stakeholders dictate (within reason). These activities could include:
o sharing and collaborating on flood risk mapping;
o listening to communities and feeding back their thoughts;
o eliciting feedback to shape further development of flood maps;
o developing and testing of property flood resilience measures;
o trialling, using and feeding back on new mapping tools/software;
o assisting with the establishment of a flood group if none existent;
o developing new flood plans / improving existing plans;
o assessment of facilities and response capabilities to flooding and identifying routes to improve;
o collaborating to develop natural flood management or sustainable drainage responses to groundwater flooding;
o collaborating in the development of an improved flood warning system for groundwater flooding;
o evaluating the benefits of the programme and working with researchers to measure the improvement to resilience.
- Preparing engagement material that may be required for engagement activities in collaboration with the Communications and Engagement leads.
- Using a variety of online and in person engagement approaches, such as workshop facilitation, citizen juries, telephone interviews, etc
- Identifying engagement opportunities due to local knowledge and local relationships.
- Assisting the engagement lead to identify local stakeholders and community groups that may have been missed during mapping exercises or are hard to reach.
- Logging engagement activities and assessing what worked well or what could have been improved. A system for logging engagement is currently being decided upon by the programme team.
- Liaison with community funding specialist regarding potential fundraising opportunities that have been identified for communities.
Each community has been impacted or is impacted by groundwater flooding. However, each community is unique in their demographics, their flooding situation, their response to flooding, their location, their geography and their circumstances. A strategic approach to engagement has been developed and can be found in the Engagement Strategy, however unique and individual approaches to engagement with the communities is required and expected to reflect the differences and the ethos of the GRACE Programme.
A budget of approximately £15,000 per area has been allocated for Phase 1. Budget will be allocated for each subsequent phase based on outcome, performance and future plan. The estimated maximum contract value per area is £75,000.
Should no proposal or no suitable proposal be submitted for one or more of the Lots, the Council reserves the right to undertake a negotiated procedure without prior publication to provide the services in that Lot but is not committed to doing so. In these circumstances, the initial conditions of contract, including the scope of any such Lot, will not be substantially altered.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Option to extend for 1 year after initial 4.5 year contract term
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
All criteria are stated in the procurement documents accessed via https://www.supplybucksbusiness.org.uk
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 July 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royal Courts of Justice
London
WC2A 2LL
Telephone
+44 20794760000
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a standstill period at the point when information on the award of the contract is communicated to tenderers. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)