Section one: Contracting authority
one.1) Name and addresses
North Western Universities Purchasing Consortium
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
Contact
David Yates
Telephone
+44 1612348002
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
04045190
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/91080
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72866&B=NWUPC
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=72866&B=NWUPC
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Sub-central contracting authority
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gift Cards & Vouchers
Reference number
OFF3019NW
two.1.2) Main CPV code
- 18530000 - Presents and rewards
two.1.3) Type of contract
Supplies
two.1.4) Short description
NWUPC are establishing a multi-provider Framework Agreement on behalf of the members of NWUPC, APUC, CPC, HEPCW, LUPC, NEUPC, and SUPC for Gift Cards & Vouchers. The scope will include Prepaid Vouchers and Gift Cards including Closed Loop, Open Loop, Controlled Loop, Restricted Loop, and Implied Loop options. Suppliers must be able to offer both physical voucher and gift card options, and digital options such as e-gift cards. This list is not exhaustive. This Framework Agreement will commence on 1st December 2023 for an initial period of 24 months until 30th November 2025 with the option to extend the Agreement for 12 months until 30th November 2026 and a further 12 months until 30th November 2027 subject to satisfactory Economic Operator performance.
two.1.5) Estimated total value
Value excluding VAT: £15,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 18530000 - Presents and rewards
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The scope of the Framework Agreement, is as follows:
Prepaid Vouchers and Gift Cards including Closed Loop, Open Loop, Controlled Loop, Restricted Loop, and Implied Loop options. Suppliers must be able to offer both physical voucher and gift card options, and digital options such as e-gift cards. This list is not exhaustive.
two.2.5) Award criteria
Quality criterion - Name: Customer Requirements / Weighting: 30.00%
Price - Weighting: 70.00%
two.2.6) Estimated value
Value excluding VAT: £15,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 December 2023
End date
30 November 2025
This contract is subject to renewal
Yes
Description of renewals
This Framework Agreement will commence on 1st December 2023 for an initial period of 24 months until 30th November 2025 with the option to extend the Agreement for 12 months until 30th November 2026 and a further 12 months until 30th November 2027 subject to satisfactory Economic Operator performance.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Call off by Members from the resulting framework may be conducted by institutions using
various funds including but not limited to the European Regional Development Fund (ERDF)
two.2.14) Additional information
Please read the Supplier Guide to Tendering and all documents prior to completing your tender response.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 October 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 October 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The following organisations have committed to this procurement and intend to utilise the Framework Agreement as soon as possible after award:
NWUPC https://www.nwupc.ac.uk/our-members
APUC http://www.apuc-scot.ac.uk/#!/members
HEPCW http://www.hepcw.ac.uk/about-us-2/
LUPC https://www.lupc.ac.uk/member-list
NEUPC http://www.neupc.ac.uk/our-members
SUPC https://www.supc.ac.uk/about-us/our-members/our-members
CPC https://www.thecpc.ac.uk/members/
The Framework Agreement is open to the current and future Member Institutions & affiliated Public Sector Bodies including FE colleges and the Research Councils (http://www.ukri.org/) as defined by the above Consortia. Links to the membership of each Consortium are provided in 1.4.1.
At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating Institutions may already have in place. A list of the current members is available as follows:
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
https://www.gov.uk/government/organisations
Local Authorities
https://www.gov.uk/find-local-council
NDPBs
https://www.gov.uk/government/organisations
National Parks Authorities
Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites
https://www.police-information.co.uk/index.html
Fire and Rescue Services in the United Kingdom
https://www.nationalfirechiefs.org.uk/fire-and-rescue-services
NHS Bodies England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
Hospices in the UK
https://www.hospiceuk.org/hospice-care-finder
Registered Social Landlords (Housing Associations)
https://www.gov.uk/government/publications/registered-providers-of-social-housing
Third Sector and Charities in the United Kingdom
https://www.gov.uk/government/organisations/charity-commission
Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm
Scottish Police
NI Public Bodies
Northern Ireland Government Departments
https://www.northernireland.gov.uk/topics/your-executive/government-departments
https://www.nidirect.gov.uk/contacts/government-departments-in-northern-ireland
Northern Ireland Public Sector Bodies and Local Authorities
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
Schools and Universities in Northern Ireland
https://www.education-ni.gov.uk/
Health and Social care in Northern Ireland
Northern Ireland Housing Associations
https://www.nidirect.gov.uk/contacts/housing-associations
Police Service of Northern Ireland
six.4) Procedures for review
six.4.1) Review body
NWUPC Ltd
Room 404, 4th Floor, Crescent House, University of Salford
Salford
M5 4WT
Telephone
+44 1612348000
Country
United Kingdom