Section one: Contracting authority/entity
one.1) Name and addresses
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT NOTICE: Time, Attendance and Payroll Software
Reference number
DN631591
two.1.2) Main CPV code
- 72212450 - Time accounting or human resources software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Human Resources and payroll software for 3 councils - Exeter City Council, Teignbridge District Council and East Devon District Council.
Teignbridge District Council is procuring on behalf of Strata Service Solutions Ltd - the councils' IT teckal company.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £240,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
2,500 licenses across Exeter City Council, Teignbridge District Council, East Devon District Council and Strata Service Solutions. The contract will be for 3 years.
The standard HR management modules will include:
- Human Resources Management
- Self Service
- Mobile
- Organisation Charts
- Insight Builder
- Offboarding
- Occupational Health and Safety
- Manager Self Service
- GDPR
- Workflow data publisher
- Total Reward statement
The payroll modules will include
- Payroll management
- e-slips and e-P60
- Interactive payslips
- LGPS returns
- Timesheets and expenses
- General Ledger interface
Talent Management and Workforce Management modules will include:
- Recruitment
- Learning
- Time and Attendance
- Web recruitment
- Development
- Absence management
- Reporting
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
East Devon District Council had implemented this Human Resources System prior to Exeter City Council and Teignbridge District Council. As part of Strata Service Solutions' convergence project, Teignbridge and Exeter had the system rolled out 3 years ago. However, due to delays (e.g. COVID), this roll out and inbedding is still happening.
Strata Service Solutions Ltd tried to arrange a direct award via a framework, however, Strata would not have been offered the above price if this was awarded through the framework. Therefore, it made commercial sense to direct award outside of the framework.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
STR20003
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 September 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Midland HR
Northampton
NN4 7HB
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £240,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Teignbridge District Council
Newton Abbot
TQ12 4XX
Country
United Kingdom