Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
Bournemouth Christchurch and Poole Council, Civic Centre
Bournemouth
BH2 6DY
Contact
Strategic Procurement Team
Telephone
+44 1202128989
Country
United Kingdom
Region code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Highcliffe Castle Catering Concession
Reference number
DN680085
two.1.2) Main CPV code
- 55500000 - Canteen and catering services
two.1.3) Type of contract
Services
two.1.4) Short description
BCP Council seeking an experienced Operator for the catering concession at Highcliffe Castle. The Council is seeking prospective Operators who wish to support visitor needs by providing them with a quality catering and refreshment offer, from the existing tea rooms building, with the option to provide satellite kiosks over busier periods.
The contract is for five years with the option to extend for a further five years. There for if the extension is taken the total length of the contract would be ten years.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
BCP Council seeking an experienced Operator for the catering concession at Highcliffe Castle. The Council is seeking prospective Operators who wish to support visitor needs by providing them with a quality catering and refreshment offer, from the existing tea rooms building, with the option to provide satellite kiosks over busier periods.
The contract is for five years with the option to extend for a further five years. There for if the extension is taken the total length of the contract would be ten years. The anticipated start date of the contract is December 2023, for the out fit of the building, and the with the concession opening from February 2024 onwards.
The successful Operator is required to manage and carry out all operational aspects of the café including, but not limited to, staff welfare, employment legislation, training, certification, and illness. There are currently 70 covers inside the Tea Rooms and a large seating area outside which is available during good weather.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The contract is for five years with the option to extend for a further five years. There for if the extension is taken the total length of the contract would be ten years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 October 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 October 2023
Local time
2:00pm
Information about authorised persons and opening procedure
All tenders are electronically sealed within the system and released after the deadline by the Council’s authorised officer(s).
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The length of the contract will be for up to ten years. Once the contract has ended, it is likely that a new contract will be procured.
six.3) Additional information
Bidders should seek independent legal and commercial advice in relation to the potential
value of the opportunity and the scheme as a whole.
The Council is carrying out this procurement under the Open Procedure pursuant to the
Public Contracts Regulations 2015 (as amended).
In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of
decisions to award a contract or conclude a framework agreement); Regulation 87
(Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as
amended). Following any decision to award the contract the Council will be providing
debriefing information to unsuccessful bidders (in accordance with Regulation 86) and
observe a minimum 10 day standstill period (in accordance with Regulation 87) before the
contract is entered into.
The Council reserves the right not to award the opportunity or to award only part (or a
different arrangement) of the opportunity described in this contract notice.
The services will predominantly be performed within the boundaries of BCP Council for the
Council.
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice, Strand
London
WCA 2LL
Telephone
+44 1202128989
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
Bournemouth Christchurch and Poole Council
Bournemouth
BH2 6DY
Country
United Kingdom