Section one: Contracting authority
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government - Commercial Delivery
T’yr Afon, Bedwas Road
Caerphilly
CF83 8WT
commercialprocurement.peoplecorporate@gov.wales
Telephone
+44 3007900170
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://gov.wales/public-sector-procurement
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/home.html
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Employee Benefits (III) Framework
Reference number
WGCD-PCS-123-23
two.1.2) Main CPV code
- 75310000 - Benefit services
two.1.3) Type of contract
Services
two.1.4) Short description
The Welsh Government Commercial Delivery (WGCD), on behalf of the Welsh Public Sector, wishes to establish a collaborative Framework Agreement for the provision of Employee Benefit Schemes.
Key Areas are likely to include (but are not limited to):
- Salary Sacrifice Schemes; Cycle to Work, Green Cars, ICT & Mobile Phones, Healthcare & Financial Wellbeing
- Retail & Leisure Discount Scheme
- Reward & Recognition
- Online Benefits Platform
two.1.5) Estimated total value
Value excluding VAT: £40,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Cycle to Work Scheme
Lot No
2
two.2.2) Additional CPV code(s)
- 75310000 - Benefit services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKL - Wales
two.2.4) Description of the procurement
Offers a wide range of used or new cycles at competitive and consistent prices which Customer Organisations can purchase through a salary sacrifice arrangement. Framework Suppliers will be expected to manage and administer the entire end-to-end process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Managed Service Provision
Lot No
1
two.2.2) Additional CPV code(s)
- 75310000 - Benefit services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
- UK - United Kingdom
two.2.4) Description of the procurement
This Lot will be for a Managed Framework Supplier for Customer Organisations who wish to access a fully managed service and/or individual services for Employee Benefit Schemes covering a range of Salary Sacrifice & Voluntary Deduction Schemes.
The following list describes the spectrum of the provision included:
- Cycle to Work Scheme
- Green Car Scheme
- Home Technology & Smartphones Scheme
- Health and Wellbeing Scheme
- Financial Wellbeing Scheme
- Childcare Voucher Scheme
- Retail & Leisure Discount Scheme
- Reward & Recognition Solutions
- Online Benefits Platform
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Green Car Scheme
Lot No
3
two.2.2) Additional CPV code(s)
- 75310000 - Benefit services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKL - Wales
two.2.4) Description of the procurement
Offer a wide range of used or new cars at competitive and consistent prices which Customer Organisations can purchase through a salary sacrifice arrangement. Framework Suppliers will be expected to manage and administer the entire end-to-end process.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 17
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-007733
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 October 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.7) Conditions for opening of tenders
Date
19 October 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years
six.3) Additional information
Over 73 public sector organisation in Wales have committed to the WGCD in principle, including all Local Authorities, NHS bodies, Welsh Government, Welsh Government Sponsored Bodies, the Police, Fire and Rescue Services, Higher and Further Education.
In accordance with Regulation 33(5) of the Public Contracts Regulations 2015 (as amended), these procedures for awarding call-off contracts under the framework may be applied only between the contracting authorities clearly identified in the tender documentation.
A copy of this list has been uploaded in the suppliers attachment area of the ITT at the time the notice was published to ensure compliance with the requirements of the Public Contracts Regulations.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of the framework.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134804
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Bidders will be required to submit a Social Value Proposal as part of their technical response, setting out how they will deliver Social Value through the Framework. The Framework Supplier(s) will be expected to deliver and report on the subsequent delivery of Social Value detailed in their proposal, throughout the life of the Framework. Further information is available in the ITT.
(WA Ref:134804)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom