Section one: Contracting authority
one.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
socialcare@scotland-excel.org.uk
Telephone
+44 1414888230
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.scotland-excel.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Community Meals
Reference number
1922
two.1.2) Main CPV code
- 55521100 - Meals-on-wheels services
two.1.3) Type of contract
Services
two.1.4) Short description
This framework will provide councils and other participating bodies with a mechanism to procure a range of well-balanced, healthy and nutritious community meals delivered to people in their own homes, community venues and council premises.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £18,600,000
two.2) Description
two.2.1) Title
Bulk Delivery of Meals to a Central Distribution Point
Lot No
1
two.2.2) Additional CPV code(s)
- 55521200 - Meal delivery service
- 15894200 - Prepared meals
- 15894300 - Prepared dishes
- 15880000 - Special nutritional products
- 15894000 - Processed food products
- 15896000 - Deep-frozen products
- 15811510 - Sandwiches
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations within Scotland.
two.2.4) Description of the procurement
Bulk delivery of a range of community meals delivered to community venues and council nominated premises. There are no sub-lots under this lot.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Flexible Framework Agreement period may be for a maximum duration of 60 months (5 years). The initial period of the Flexible Framework Agreement will run for 36 months (3 years) from the commencement date with an option to extend for up to a further two 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
two.2) Description
two.2.1) Title
Meal Delivery to Customers at Home/ Nominated Premises with Welfare Check
Lot No
2
two.2.2) Additional CPV code(s)
- 55521200 - Meal delivery service
- 85312000 - Social work services without accommodation
- 85312200 - Homedelivery of provisions
- 85312400 - Welfare services not delivered through residential institutions
- 55320000 - Meal-serving services
- 15894200 - Prepared meals
- 15894300 - Prepared dishes
- 15880000 - Special nutritional products
- 15894000 - Processed food products
- 15896000 - Deep-frozen products
- 15811510 - Sandwiches
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations within Scotland.
two.2.4) Description of the procurement
Meal Delivery Service to Customers at Home or Council Nominated Premises including welfare check. The Sub-Lots under this lot include: Sub-Lot 2.1 Ambient Meals, Sub-Lot 2.2 Chilled and/or Fresh Meals, Sub-Lot 2.3 Frozen Meals, Sub-Lot 2.4 Hot Meals and Sub-Lot 2.5 Part-prepared Meals.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Flexible Framework Agreement period may be for a maximum duration of 60 months (5 years). The initial period of the Flexible Framework Agreement will run for 36 months (3 years) from the commencement date with an option to extend for up to a further two 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.11) Main features of the award procedure
In accordance with Regulation 76 (10) of the Public Contracts (Scotland) Regulations 2015, the weightings which were applied to establish which tenders represent the best price quality ratio taking into account quality and sustainability criteria for the services, for each lot were:
Lot 1 – Price: 70 / Quality: 30
Lot 2 (All Sub-lots: 2.1,2.2,2.3, 2.4 and 2.5) – Price: 60 / Quality: 40
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-010882
Section five. Award of contract
Lot No
1
Title
Bulk Delivery of Meals to a Central Distribution Point
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 July 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
apetito ltd
Canal Road
Trowbridge
BA14 8RJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,882,000
Section five. Award of contract
Lot No
2
Title
Meal Delivery to Customers at Home/ Nominated Premises with Welfare Check
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 July 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
apetito ltd
Canal Road
Trowbridge
BA14 8RJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.3) Name and address of the contractor
I Care (GB) Limited
Building 3, Kincraig Business Park, Kincraig Road
Blackpool
FY2 0PJ
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £11,718,000
Section six. Complementary information
six.3) Additional information
Full details of the requirements of this Flexible Framework Agreement (including permitted variations and contract conditions) were available in the Procurement Documents within the relevant project on PCS-T.
This public tender was conducted in accordance with the “Light Touch Regime” provided for under Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015, for Social and Other Specific Services, and primarily followed the Open Procedure under the Regulations, with variations to establish a Flexible Framework Agreement which is similar to a Framework Agreement under Regulation 34, with variations. As detailed in the Procurement Documents, the variations allow for the Flexible Framework Agreement to be re-opened for the admission of New Entrants, and allows appointed Suppliers to vary their service offerings in accordance with the Conditions of Contract.
Scotland Excel, as a central purchasing body, is establishing this flexible framework for the use and benefit of its members namely 32 local authorities in Scotland, Tayside Contracts, associate members, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx
The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel.
(SC Ref:775869)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.