Section one: Contracting authority
one.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
socialcare@scotland-excel.org.uk
Telephone
+44 1414888230
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.scotland-excel.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Community Meals
Reference number
1922
two.1.2) Main CPV code
- 55521100 - Meals-on-wheels services
two.1.3) Type of contract
Services
two.1.4) Short description
This framework will provide councils and other participating bodies with a mechanism to procure a range of well-balanced, healthy and nutritious community meals delivered to people in their own homes, community venues and council premises.
two.1.5) Estimated total value
Value excluding VAT: £18,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Meal Delivery to Customers at Home/ Nominated Premises with Welfare Check
Lot No
2
two.2.2) Additional CPV code(s)
- 55521200 - Meal delivery service
- 85312000 - Social work services without accommodation
- 85312200 - Homedelivery of provisions
- 85312400 - Welfare services not delivered through residential institutions
- 55320000 - Meal-serving services
- 15894200 - Prepared meals
- 15894300 - Prepared dishes
- 15880000 - Special nutritional products
- 15894000 - Processed food products
- 15896000 - Deep-frozen products
- 15811510 - Sandwiches
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations within Scotland.
two.2.4) Description of the procurement
Meal Delivery Service to Customers at Home or Council Nominated Premises including welfare check. The Sub-Lots under this lot include: Sub-Lot 2.1 Ambient Meals, Sub-Lot 2.2 Chilled and/or Fresh Meals, Sub-Lot 2.3 Frozen Meals, Sub-Lot 2.4 Hot Meals and Sub-Lot 2.5 Part-prepared Meals.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Flexible Framework Agreement period may be for a maximum duration of 60 months (5 years). The initial period of the Flexible Framework Agreement will run for 36 months (3 years) from the commencement date with an option to extend for up to a further two 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
two.2) Description
two.2.1) Title
Bulk Delivery of Meals to a Central Distribution Point
Lot No
1
two.2.2) Additional CPV code(s)
- 55521200 - Meal delivery service
- 15894200 - Prepared meals
- 15894300 - Prepared dishes
- 15880000 - Special nutritional products
- 15894000 - Processed food products
- 15896000 - Deep-frozen products
- 15811510 - Sandwiches
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Various locations within Scotland.
two.2.4) Description of the procurement
Bulk delivery of a range of community meals delivered to community venues and council nominated premises. There are no sub-lots under this lot.
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Flexible Framework Agreement period may be for a maximum duration of 60 months (5 years). The initial period of the Flexible Framework Agreement will run for 36 months (3 years) from the commencement date with an option to extend for up to a further two 12-month periods subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
The qualification criteria including those applicable to: Economic and Financial Standing and Technical and Professional Ability are set out in the Contract Notice Attachment and in the Procurement Documents both of which can be found in the relevant project on PCS-T for this procurement exercise.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
For full details of the conditions relevant to the proposed Flexible Framework Agreement and Contracts to be called-off thereunder, please see the procurement documents (details of how to access these are outlined on "Section 1.3 Communication" of this Contract Notice).
Tenderers require to confirm their acceptance of the terms and conditions. TENDERS MADE SUBJECT TO CONDITIONS MAY NOT BE CONSIDERED AND MAY BE REFUSED ON THE GROUNDS OF SUCH CONDITIONS ALONE.
Further details are listed in the Contract Notice Attachment which can be found in the relevant project on PCS-T for this procurement exercise.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Utilising the flexibility of Light Touch Regime a longer duration is considered appropriate, as it provides market stability in conjunction with the flexible framework agreement permitting re-opening for new or varied provision throughout period.
four.1.11) Main features of the award procedure
In accordance with Regulation 76 (10) of the Public Contracts (Scotland) Regulations 2015, the weightings which will be applied to establish which tenders represent the best price quality ratio taking into account quality and sustainability criteria for the services, for each lot are:
Lot 1 – Price: 70 / Quality: 30
Lot 2 (All Sub-lots: 2.1,2.2,2.3, 2.4 and 2.5) – Price: 60 / Quality: 40
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032651
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Full details of the requirements of this Flexible Framework Agreement (including permitted variations and contract conditions) are available in the Procurement Documents within the relevant project on PCS-T.
This public tender is being conducted in accordance with the “Light Touch Regime” provided for under Regulations 74-76 of the Public Contracts (Scotland) Regulations 2015, for Social and Other Specific Services, and is primarily following the Open Procedure under the Regulations, with variations to establish a Flexible Framework Agreement which is similar to a Framework Agreement under Regulation 34, with variations. As detailed in the Procurement Documents, the variations allow for the Flexible Framework Agreement to be re-opened for the admission of New Entrants, and allow appointed Suppliers to vary their service offerings in accordance with the Conditions of Contract.
Scotland Excel, as a central purchasing body, is establishing this flexible framework for the use and benefit of its members namely 32 local authorities in Scotland, Tayside Contracts, associate members, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. Scotland Excel local authority members and associate members entitled to use this framework, are listed at http://www.scotlandexcel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx
The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel.
Variants will be accepted: Yes - Lot 1 only
The minimum requirements to be met by variants in Lot 1 are adherence to the minimum requirements for qualification set out in this Notice and the Contract Notice Attachment, and include any other minimum requirements specified in the Procurement Documents.
IMPORTANT NOTE FOR TENDERERS: Tenderers should note the specific requirements and evaluation approaches applicable to this tender as set out in the Procurement Documents. Further information and instructions are contained within the Procurement Documents.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25595. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community
benefit requirements as set out in the Procurement Documents.
(SC Ref:750957)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.