Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall, Market Square
Warwick
CV34 4RL
procurement@warwickshire.gov.uk
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
www.warwickshire.gov.uk/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/csw-jets/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC - Dynamic Purchasing System (DPS) for the Provision of a Passenger Transport Service using a Taxi or a Private Hire Car
Reference number
WCC - 17119
two.1.2) Main CPV code
- 60100000 - Road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to set up a Dynamic Purchasing System for the provision of a passenger transport service using a vehicle of no more than eight (8) seats.
Each Service Contract will incorporate the terms and conditions of this DPS Agreement.
The initial period of validity of the DPS will be 7 years from commencement.
two.1.5) Estimated total value
Value excluding VAT: £190,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Operators/Suppliers accepted onto Warwickshire County Council's Passenger Transport Service using a Taxi or Private Hire Car Dynamic Purchasing System (DPS) will be offered the opportunity to tender for home to school taxi routes as and when they arise.
The required vehicle size for this contract is no more than 8 seats.
Passenger assistants may be required on some routes.
Training for staff will be required on all routes (please refer to DPS agreement for training requirements).
The Council's transport requirements will only be offered to those Operators/Suppliers who have applied to join and been accepted onto the Authorities DPS for taxi and private hire car services. The County Council will also require that all due diligence checks have been completed and are satisfactory.
The DPS will comprise of a list of pre-approved operators who will then have the opportunity to tender for business opportunities as they arise.
Once a Operator/Supplier has successfully completed their application to the DPS, Operators/Suppliers will be advised of the opportunities available as and when they arise. Operators/Suppliers can then choose whether they want to bid for the requirement or not (it is not compulsory to bid for every opportunity offered, and all Operators/Suppliers within the DPS approved Supplier list will be informed of the opportunity, but can choose whether or not to bid on an individual basis).
It is anticipated that the DPS will run for an initial period of seven (7) years from commencement, but Contracts let under the DPS can extend beyond this period. Call-Off Contracts will vary in length.
Tender opportunities are likely to be offered either via an electronic auction (e-auction) exercise or via an electronic quote mechanism (mini-competition) using the online portal (CSW-Jets).
Whilst the value is stated at £190,000,000, this is an anticipated value based on a forecast for the current financial year. The estimated value (excluding VAT) of this DPS over the initial 7 year period is expected to be in the region of £140,000,000.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
It is likely that the Council will still require the provision of Taxi Transport Services beyond the DPS.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The DPS will have an initial period of validity of 7 years, but the Council reserve the right at its sole discretion to extend or reduce the period of validity for the DPS.
two.2.14) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest.
The web address is: https://in-tendhost.co.uk/csw-jets.
Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the In-Tend correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk.
Once a Supplier has successfully completed their application to the DPS, operators will be advised of the opportunities available as and when they arise. Operators can then choose whether they want to bid for the requirement or not (it is not compulsory to bid for every opportunity offered, and all operators within the DPS approved Supplier list will be informed of the opportunity, but can choose whether or not to bid on an individual basis).
Operators who win contracts under the DPS will be expected to provide documentary evidence (where necessary) to evidence their status. Individual contract award criteria will be stated in the invitation to tender for the specific contract but will usually be the most economically advantageous tender based on the lowest bid price of those operators satisfying the qualitative criteria specified within each individual contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 October 2030
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
London
Country
United Kingdom