Section one: Contracting authority
one.1) Name and addresses
Peterborough City Council
Sand Martin House, Bittern Way
Peterborough
PE2 8TY
Contact
Mrs Jan Thistleton
Jan.Thistleton@peterborough.gov.uk
Telephone
+44 1733864553
Country
United Kingdom
Region code
UKH11 - Peterborough
Internet address(es)
Main address
https://www.peterborough.gov.uk/business/supplying-the-council/supply-opportunities
Buyer's address
https://www.peterborough.gov.uk/business/supplying-the-council/supply-opportunities
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=95afbebe-663e-ed11-8119-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=95afbebe-663e-ed11-8119-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Care & Repair Framework Agreement
Reference number
DN625370
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Peterborough City Council's (PCC) Care & Repair Home Improvement Agency, part of the Adult Social Care Home Service Delivery Team, anticipates undertaking a procurement exercise for the provision of a framework agreement for contractors to deliver grant funded adaptations and building works.
The Council is committed to transforming local provision to better meet the needs of vulnerable, elderly and disabled adults and disabled children the Peterborough Unitary Authority area. The purpose of the proposed procurement exercise will be to procure almost all the agency services by utilising schedules of rates and competition within the framework, in order to develop an innovative, flexible team of contractors to deliver the Council’s Disabled Facility Grant allocation from central government.
The contract will be divided into 4 Lots:
- LOT1 - Level Access Shower and Minor Aids & Adaptations
- LOT 2 - Boiler & Central Heating
- LOT 3 - Specialist Deep Cleaning and De-Cluttering
- LOT 4 - Lifts
two.1.5) Estimated total value
Value excluding VAT: £6,660,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may be awarded contract for one, two, three or four lots. There is no restriction to bidders applying for lots and award will be made based on meeting the requirements of the individual lots. For the avoidance of doubt there is no maximum to the number of lots that may be awarded to individual bidders.
two.2) Description
two.2.1) Title
Level Access Shower and Minor Aids & Adaptations
Lot No
1
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH11 - Peterborough
Main site or place of performance
Peterborough
two.2.4) Description of the procurement
Efficiently install Level Access Showers and associated work and minor aids and adaptations, both in occupied domestic properties.
Maintain capacity for busy periods.
Complete an average of between 75 to 150 shower jobs and 100 to 200 minor aids and adaptations per year. This can vary as it is reliant on demand and budgets
Use responsive, suitably qualified, and experienced, knowledgeable contractors
Use locally based contractors to aid in the responsiveness of the service
Produce high quality work with minimum disruption for clients
Obtain value for money
Commence work promptly following the receipt of an order
To complete the work promptly
Work in occupied properties with the minimum disruption to the client who will be included in one or more of the following categories: elderly, disabled (mentally and/or physically), vulnerable, on a low income. This list is not conclusive.
two.2.5) Award criteria
Quality criterion - Name: Minimum Threshold 47% and Individual Question Thresholds / Weighting: 47
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,665,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 Month Optional Extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Boiler & Central Heating
Lot No
2
two.2.2) Additional CPV code(s)
- 44621220 - Central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKH11 - Peterborough
Main site or place of performance
Peterborough
two.2.4) Description of the procurement
Efficiently install boiler and central heating systems in occupied domestic properties.
Maintain capacity for busy periods
Complete an average of between 15 to 20 cases per year. This can vary as it is reliant on demand and budgets.
Use responsive, suitably qualified and experienced, knowledgeable contractors.
Use locally based contractors to aid in the responsiveness of the service.
Produce high quality work with minimum disruption for clients.
Obtain value for money
Commence work within 10 working days of receipt of instruction and for urgent installations 3 working days from receipt of instruction (Up to 25% of work).
To complete the work within 5 working days unless an exception is agreed with Care & Repair.
Work in occupied properties with the minimum disruption to the client who will be included in one or more of the following categories: elderly, disabled (mentally and or physically), vulnerable, on a fixed or low income. This list is not conclusive.
two.2.5) Award criteria
Quality criterion - Name: Minimum Quality Threshold 47% and Individaul Question Threshold / Weighting: 47
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,665,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 Month Optional Extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Specialist Deep Cleaning and De-Cluttering
Lot No
3
two.2.2) Additional CPV code(s)
- 98514000 - Domestic services
two.2.3) Place of performance
NUTS codes
- UKH11 - Peterborough
Main site or place of performance
Peterborough
two.2.4) Description of the procurement
Efficiently deliver specialist deep cleaning, decontamination, decluttering and clearance services in occupied or empty domestic properties due to occupier being in hospital or interim care setting.
Maintain capacity for busy periods
Complete an average of between 25 and 35 jobs per year. This can vary as it is reliant on demand and budgets.
Use responsive and suitably experienced Contractors with an in-depth knowledge and understanding of people displaying hoarding behaviours and/or persistently self-neglecting their home environment.
Use locally based contractors to aid in the responsiveness of the service.
Deliver high quality work with minimum disruption for clients.
Obtain value for money
Commence urgent work within 24hrs of receipt of instruction and within 5 working days from receipt of instruction for all other work.
To complete the cleaning work within an average of 2 working days unless an exception is agreed with the Housing Programmes Team and declutter clearance work as agreed at the site visit.
Work in occupied properties with the minimum disruption to the client who will be included in one or more of the following categories: elderly, disabled (mentally and/or physically), vulnerable, on a fixed or low income. This list is not conclusive.
two.2.5) Award criteria
Quality criterion - Name: Minimum Quality threshold 47% and Individual Question Thresholds / Weighting: 47
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,665,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 Months Optional Extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lifts
Lot No
4
two.2.2) Additional CPV code(s)
- 42416100 - Lifts
two.2.3) Place of performance
NUTS codes
- UKH11 - Peterborough
two.2.4) Description of the procurement
in occupied domestic properties.
Maintain capacity for busy periods.
Complete an average of between 50 and 75 stairlifts (25% curved), between 2 and 4 step lifts, between 15 and 25 Ceiling Track Hoists per year and between 10 and 15 Vertical Through Floor Lifts per year. This can vary as it is reliant on demand and budgets.
Use responsive, suitably qualified and experienced, knowledgeable contractors.
Use locally based contractors to aid in the responsiveness of the service.
Produce high quality work with minimum disruption for clients.
Obtain value for money
Commence work promptly following the receipt of instruction
To complete work promptly
Work in occupied properties with the minimum disruption to the client who will be included in one or more of the following categories: Aged, disabled (mental health, learning disability and or physical) or otherwise incapacitated. This list is not conclusive.
The expected benefit of procuring work this way are a reduction in delays and poor experiences with contractors, and a consistent and shortened timescale from date of first enquiry to completion on site.
two.2.5) Award criteria
Quality criterion - Name: Minimum Quality Threshold 47% and individual Questions thresholds / Weighting: 47
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,665,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
1 x 12 months Optional extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
28 October 2022
Local time
12:00pm
Changed to:
Date
7 November 2022
Local time
11:55pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
28 October 2022
Local time
12:00pm
Place
Peterborough
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Peterborough City Council
Sand Martin House
Peterborough
PE2 8TY
Country
United Kingdom
Internet address
https://www.peterborough.gov.uk/business/supplying-the-council/supply-opportunities