Scope
Reference
DN776028
Description
Grounds Maintenance Services and indoor plants:
The University is seeking establish a single contract to manage its Grounds Maintenance and internal/external plant services across all University Campuses.
The new contract will aim to maintain the standard of existing services and improve on them, where possible. In addition, there will be an aim to:
•Develop and maintain a plant asset list across all sites?
•Improve reporting and KPI management
•Seek efficiencies and cost savings within the contract, where possible.
Total value (estimated)
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 November 2025 to 31 October 2028
- Possible extension to 31 October 2030
- 5 years
Description of possible extension:
Option to extend for 2 years or 2 x 1 year extensions
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKI - London
Justification for not using lots
University requires a single supplier for this service
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 June 2025, 12:00pm
Submission type
Tenders
Tender submission deadline
24 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
31 July 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Pricing Proposal | Breakdown of Pricing for the contract |
Price | 30% |
| Delivery Methodology | Supplier approach to Delivery Methodology Details within tender document |
Quality | 25% |
| Mobilisation | Mobilisation plans and approach Details within tender document |
Quality | 10% |
| Added Value, Innovation and Cost saving | Supplier approach to Added Value, Innovation and Cost saving Details within tender document |
Quality | 10% |
| Resources and Resource Management | Resources and Resource Management Details within tender document |
Quality | 5% |
| Reporting, KPIs and SLAs | Reporting, KPI's and SLAs Details within tender document |
Quality | 5% |
| Social Value, Climate Emergency and Sustainability | Supplier approach to Social Value, Climate Emergency and Sustainability Details within tender document |
Quality | 5% |
| Commercial Approach | Commercial Approach to Additional Iems |
Cost | 5% |
| Contract | Proposed Contractual documents |
Quality | 5% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Supplier Selection Questionnaire (SSQ) and Response to Invitation to Tender (ITT) to be received from suppliers
SSQ evaluated initially and a maximum of 8 suppliers to proceed to ITT evaluation, based on experience and compliant completion of the SSQ
ITT then evaluated and, if required there may be a negotiation and final tender stage. Alternatively, if not required, the successful supplier will be decided at ITT evaluation
Justification for not publishing a preliminary market engagement notice
Low value contract and engagement predominantly carried our before Procurement Act 2023 came into force
Contracting authority
THE UNIVERSITY OF WESTMINSTER
- Companies House: 00977818
- Public Procurement Organisation Number: PZDG-5552-BTGG
309 Regent Street
London
W1B 2HW
United Kingdom
Region: UKI32 - Westminster
Organisation type: Public authority - sub-central government