Section one: Contracting authority
one.1) Name and addresses
ST IVES TOWN COUNCIL
The Guildhall Street An Pol
St Ives
TR262DS
Contact
Louise Dwelly
louise.dwelly@stives-tc.gov.uk
Telephone
+44 1736797840
Country
United Kingdom
Region code
UKK30 - Cornwall and Isles of Scilly
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Public Conveniences Cleaning Contract
Reference number
ITT-StIves-0002-2022
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
A contract to open, close and clean all public toilets in the St Ives Parish, Cornwall
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £153,958
two.2) Description
two.2.2) Additional CPV code(s)
- 90000000 - Sewage, refuse, cleaning and environmental services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
Toilet cleans multiple times daily in accordance with a specified schedule across 7 sites.
two.2.5) Award criteria
Quality criterion - Name: approach and methodology / Weighting: 20%
Quality criterion - Name: service standards / Weighting: 15%
Quality criterion - Name: People / Weighting: 5%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 50%
two.2.11) Information about options
Options: Yes
Description of options
extendable by agreement for 12 months pus 12 months
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation:
Following an open procedure in accordance with the Public Contract Regulations, and the Council's standing orders, only 1 tender was received. Following a full evaluation, the Council determined that under 32 of the Public Contract Regulations, it was not a suitable tender being manifestly incapable of meeting the Council's needs, for the following reasons
• the bidder did not submit a form of tender, although required to do so
• the bidder did not meet the selection criteria under part three of the selection questions technical and professional ability, failing to provide the required three references for similar contracts nor completing section 6.3 setting out why this was not possible. Failing to complete this section is a pass/fail and means that the bid would not proceed to an award stage and can be discounted.
Although this provision under section 32 of the Public Contract Regulations would permit negotiation with one economic operator, in these circumstances, the Council nonetheless invited two interested companies to consider the tender documentation and gave an additional period in which they could submit a tender, in accordance with the same specification. Only one company did so. The tender was assessed as being fully compliant and following a stand-still period, a contract award has been made.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-008196
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 September 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crystal Clear Professional Cleaning Services
Unit 4 Stable Hobba
Newlyn Penzance
TR20 8TL
Country
United Kingdom
NUTS code
- UKK - South West (England)
Companies House
09346104
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £153,958
Total value of the contract/lot: £153,958
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
St Ives Town Council
The Guildhall
ST. IVES
TR26 2DS
louise.dwelly@stives-tc.gov.uk
Telephone
+44 1736797840
Country
United Kingdom