Section one: Contracting authority
one.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED T/A North East Procurement Organisation (NEPO)
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
Contact
Carl Telford
professional.services@nepo.org
Telephone
+44 1916380040
Country
United Kingdom
Region code
UKC - North East (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO512 Pseudo Dynamic Purchasing System for the Provision of Translation and Interpreting Services
Reference number
NEPO512
two.1.2) Main CPV code
- 75200000 - Provision of services to the community
two.1.3) Type of contract
Services
two.1.4) Short description
The NEPO512 - Translation and Interpreting Services DPS commenced on 1 September 2020 for a term of 60 months and was due to expire on 31 August 2025.
The purpose of this notice is to extend the period of validity of the DPS for a period of 36 months from 31 August 2025 to 31 August 2028.
To accommodate the extended period of validity and the anticipated value of future awards under the DPS, NEPO has revised the estimated total value (excluding VAT) for the DPS, increasing the total value to £20,000,000 over the term of the DPS.
NEPO512 - Translation and Interpreting Services has been established as a 'Dynamic Purchasing System' under a flexible approached based on the concept of Regulation 34 via Schedule 3, under the principles set out in Regulation 74-77 ('The Light Touch Regime').
The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Pseudo Dynamic Purchasing System must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register.
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System(http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com . This will automatically log a support ticket on the Proactics Supplier Support Helpdesk.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Dynamic Purchasing System pursuant to this process and accepts no liability thereof.
two.1.5) Estimated total value
Value excluding VAT: £20,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
two.2) Description
two.2.1) Title
Face to Face Interpreting (North East)
Lot No
1
two.2.2) Additional CPV code(s)
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Lot 1: Regional Face to Face Foreign Language Interpreting.
Lot 1 will cover the Provision of Interpreting Professionals required in a face to face setting within the North East
Region of England. Settings may include, but will not be limited to:
- Local Authority offices
- Medical appointments
- Police Station/Courts
- Service Users' homes
- Other neutral settings
Services may be required 24 hours a day, 7 days a week and Providers must ensure they can comply with this
requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this DPS will be subject to future renewals.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Telephone or Video Interpreting (North East)
Lot No
2
two.2.2) Additional CPV code(s)
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
Lot 2 covers the Provision of Interpreting Professionals via Telephone or video in the North East
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with
this requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this DPS will be subject to renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Written/Braille Translation
Lot No
3
two.2.2) Additional CPV code(s)
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
The provision of Written/Braille Translation services in the North East.
Lot 3 covers the Provision of Written and Braille Translation Services. Transcription Services will also be
included within this Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this DPS will be subject to renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Face to Face Interpreting (National)
Lot No
4
two.2.2) Additional CPV code(s)
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 4 will cover the Provision of Interpreting Professionals required in a face to face setting nationally. Settings may include, but will not be limited to:
- Local Authority offices
- Medical appointments
- Police Station/Courts
- Service Users' homes
- Other neutral settings
Services may be required 24 hours a day, 7 days a week and Providers must ensure they can comply with this
requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this DPS will be subject to renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Telephone or Video Interpreting (National)
Lot No
5
two.2.2) Additional CPV code(s)
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 5 covers the Provision of Interpreting Professionals via Telephone or video nationally.
Services may be required 24 hours a day, 7 days a week and Providers must ensure that they can comply with
this requirement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 August 2028
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this DPS will be subject to renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Written/Braille Translation (National)
Lot No
6
two.2.2) Additional CPV code(s)
- 75200000 - Provision of services to the community
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The provision of Written/Braille Translation nationally.
Lot 6 covers the Provision of Written and Braille Translation Services. Transcription Services will also be
included within this Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
31 August 2024
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this DPS will be subject to renewal.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 August 2028
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
NEPO
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
Country
United Kingdom