Scope
Description
We are a small and personal community school with approximately 970 students. We are committed to supporting and inspiring our young people to achieve their potential in a modern world. This means creating successful young people who understand that their future matters and so always try their best. However, the goal is not just a personal one. We genuinely want all our students to leave us with a fully developed 'moral compass' able to navigate the world and driven to make it a better place.
Further information regarding the School can be obtained here: https://www.bordengrammar.kent.sch.uk/
Tender information:
The successful tenderer will be required to provide excellent cleaning services at Borden Grammar School. Cleaning services here are currently delivered in house.
The contract term being tendered is for just under 3 years, from 20/10/2025 - 31/07/2028. There is an option for a further extension period for up to two additional years to 31/07/2030. The initial term of the contract is set such that this aligns with the end of the Summer term in 2028.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The school is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.
The school has a keen focus on ensuring a smooth TUPE transfer process for the current in house staff. The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the school expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.
The contract shall be a fixed price contract with invoices raised monthly to the school. The tender process will be run under a two stage Competitive Flexible procedure.
Additional requirements and information:
•The Trust has a minimum requirement for a contractor's employers' liability and public liability insurances of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £500,000
•There are incumbent cleaning staff currently within the Local Government Pension Scheme.
•The cleaning services are currently run in house.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-KENT:-School-cleaning-services./UT8FHFC9MM
To respond to this opportunity, please click here:
Total value (estimated)
- £603,500 excluding VAT
- £724,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 1 August 2028
- Possible extension to 1 August 2030
- 4 years, 9 months, 13 days
Description of possible extension:
The contract may be extended from 31/07/2028 for up to a maximum of 2 years to 31/07/2030 subject to satisfactory performance
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKJ4 - Kent
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
20 June 2025, 1:00pm
Submission type
Tenders
Deadline for requests to participate
20 June 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 60% |
| Criterion 1 | Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Competitive Flexible Procedure
This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved.
Step 2 will be the Invitation To Tender (ITT) after shortlisting where the evaluation of tender response will be set as 40% price and 60% quality.
Contracting authority
Borden Grammar School
- Public Procurement Organisation Number: PWMJ-5968-BNQQ
Avenue of Remembrance, Sittingbourne
KENT
ME10 4DB
United Kingdom
Region: UKJ43 - Kent Thames Gateway
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RIVA Partnership Ltd
Summary of their role in this procurement: Procurement Consultancy supporting the Contracting Authority
- Public Procurement Organisation Number: PPWL-9222-MYRJ
Hones Business Park, 1 Waverley Lane
Farnham
GU9 8BB
United Kingdom
Region: UKJ25 - West Surrey