Section one: Contracting authority
one.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House, Gatwick Road, Crawley, West Sussex
Crawley
RH10 9BG
Contact
Karen Clark
Telephone
+44 3001230999
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://commercialsolutions.bravosolution.co.uk
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Computer Aided Dispatch and Electronic Patient Care Record (ePCR) system
Reference number
Project 4974
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
This is a Prior Information Notice ("PIN") for an upcoming requirement from South East Coast Ambulance NHS Foundation Trust (SECAmb) for a 999 and 111 computer aided dispatch (CAD) system and an electronic patient care record (ePCR) solution.
This PIN is to inform the market of the future opportunity, it does not represent an invitation to tender, nor is it a request for formal expressions of interest. A further notice to formally advertise the tender is expected to be issued through Find a Tender Service at a later date.
This notice will provide a link to the Trusts eTendering portal and a brief description on its requirements; this information is indicative only.
It is anticipated that a Supplier will be appointed early 2023 thus providing a mobilisation period for the system to be installed, tested and operational by September 2024 - the systems will run on the Trust's infrastructure. The contract, once services commence, will be for an initial term of 3 years with the option to extend for a further 2 years.
The estimated contract value is for the full 5 years.
two.1.5) Estimated total value
Value excluding VAT: £4,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 - CAD
Lot 2 - ePCR
two.2) Description
two.2.1) Title
Computer Aided Dispatch (CAD) system
Lot No
1
two.2.2) Additional CPV code(s)
- 32573000 - Communications control system
- 35710000 - Command, control, communication and computer systems
- 42961400 - Dispatch system
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48151000 - Computer control system
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Kent, Surrey, Sussex
two.2.4) Description of the procurement
The Trust will be seeking a supplier for a Computer Aided Dispatch (CAD) system that is able to facilitate the handling of 999 and 111 call activity via NHS Pathways and is able to integrate with all typical external dependencies such as mobile data terminals, BT EISEC (Enhanced Information Services for Emergency Calls) and the spine.
The solution will be expected to be compatible with our current Windows 10 environment, have a modern user interface and take into consideration adjustments for disabilities. It will be required to integrate with the Trust’s Power BI reporting solution.
two.2) Description
two.2.1) Title
Electronic Patient Care Record (ePCR) solution
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48180000 - Medical software package
- 48613000 - Electronic data management (EDM)
- 64216110 - Electronic data exchange services
- 64216200 - Electronic information services
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
Main site or place of performance
Kent, Surrey, Sussex
two.2.4) Description of the procurement
The Trust will be seeking a supplier for an Electronic Patient Care Record (ePCR) solution that is compatible with Apple iPads and is able to integrate with external dependencies such as the spine, whilst also integrating with the Trust’s Computer Aided Dispatch (CAD) system.
The solution should take into consideration adjustments for disabilities. It will be required to integrate with the Trust’s Power BI reporting solution.
two.3) Estimated date of publication of contract notice
7 November 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
This is a prior information notice for an upcoming requirement from South East Coast Ambulance NHS Foundation Trust (SECAmb) for CAD & ePCR.
Suppliers who would like to be included in this procurement once it is advertised must be registered as a supplier on the Trust's electronic tendering portal Bravo Solutions, accessed via: www.commercialsolutions.bravosolution.co.uk.
If your organisation is not currently registered, please follow the instructions on the Supplier Registration Video: https://www.screencast.com/t/o6NHgMNjnf?_ncp=1663929075848.986696-1 - please complete all relevant categories relating to your business.
Once the tender is advertised, you should receive notification from Bravo and be able to Express an Interest in the tender
If you require assistance relating to the Portal, please contact the online e-Tendering help desk direct as SECAmb do not have any administrative access to assist you:
Tel – 0800 069 8630
Email – help@bravosolution.co.uk