Section one: Contracting authority
one.1) Name and addresses
Christian Action Housing Association Ltd (Enfield)
Benedict House, 61 Island Centre Way, Enfield
London
EN3 6GS
Contact
Nathan Liptrot
nathan@clarityprocurement.co.uk
Telephone
+44 194275438
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
https://www.christianaction.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Christian Action Housing Gas Servicing and Maintenance
Reference number
CAH/GAS/2023
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of the proposed Contract is the provision of Domestic & Commercial Gas & Heating Servicing, Installation and Maintenance Services to Christian Action properties.
two.1.5) Estimated total value
Value excluding VAT: £4,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 42160000 - Boiler installations
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Domestic & Commercial Gas & Heating Servicing, Installation and Maintenance Services to Christian Action properties.
There are approximately 857 domestic gas heating systems (with individual boilers or warm air units), 19 air source heat pump systems and 18 commercial heating plant rooms (serving around 450 properties). There will also be a number of unvented cylinders within the housing stock and the Successful Bidder will be required to support the Employer in improving its asset information for these appliances.
The Successful Bidder will be required to service and safety check the heating equipment and provide a fully comprehensive (3 star) repairs service to all domestic gas properties, including those that have no gas but are fed from the communal heating systems. Additionally, the Successful Bidder will be required to deliver around 65-70 boiler replacements on a planned and reactive basis each year (although this figure is due to fluctuate based on budget availability).
Full details of the Services for to be provided under the Contract are contained in the Specification set out at Appendix 1 of this ITT. The Successful Bidder will be required to comply with the Specification in providing the Services.
A single Contractor is required to deliver the entire Contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
It is envisaged that the Contract will last for an initial period of 5 years, with an option to extend at Christian Action’s sole discretion for up 3 additional years, giving a maximum potential term of 8 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
20 October 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Subject to take up of extension renewals, eight (8) years from contract award
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender is being administered on behalf of Christian Action Housing by Clarity Procurement Solutions Limited.
Potential Bidders wishing to participate in this tender opportunity are requested to:
Download and read the Invitation to Tender Document and supporting appendices to familiarise yourselves with Christian Action Housing’s requirements
Submit a completed Invitation to Tender Document in accordance with the tender instructions, noting the deadline submission of 12:00 hours on 20/10/2023.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./64U28326HC" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./64U28326HC
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/64U28326HC" target="_blank">https://www.delta-esourcing.com/respond/64U28326HC
GO Reference: GO-202398-PRO-23830993
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.