Section one: Contracting authority
one.1) Name and addresses
Grove Learning Trust
Swindon
SN4 9DL
Contact
Graham Thorpe
graham.thorpe@moxton-education.com
Telephone
+44 7540594557
Country
United Kingdom
Region code
UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Companies House
07728828
Internet address(es)
Main address
https://www.grovelearningtrust.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.grovelearningtrust.co.uk/documents/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grove Learning Trust - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Grove Learning Trust (GLT) is based in Swindon. The Trust currently encompasses 5 schools and circa 1400 pupils.
Like many Trusts, GLT have brought together a group of schools all of which originally had their own ICT strategies, technologies, support arrangements, finances, teaching and learning approaches using ICT etc., so from a Trust perspective GLT 'inherited' a number of 'ICT islands'.
Progress has been made to begin to join up but it is acknowledged that a more strategic approach is required to enable ICT to support teaching, learning, administration and management on a trust wide basis.
GLT was established in 2019 and has a considered growth strategy. In summary the Trust may encompass 6-10 schools over the next 5 years.
We are proud of our strong vision, centred around high quality collaboration, a sharp focus on school improvement, innovative staff training and active connections with like-minded schools, academies and trusts in our local area. Our team strongly believes that our focus and drive will enable Grove Learning Trust to thrive and be successful as a family of schools to which schools and their communities are proud to belong.
Our Vision:
Creating Remarkable Futures
We will achieve this for all the schools in our trust by:
• Creating an environment where everyone feels proud to belong and can be themselves
• Enabling families to access outstanding provision with seamless and effective transition from one stage to the next
• Championing and nurturing children so that they are confident and independent citizens
• Planning and delivering an engaging and wide curriculum so that life opportunities are broadened
• Supporting children and adults, through active school-to-school connections, exemplary teaching and professional development, to be aspirational and lifelong learners
• Encouraging our community of schools to enjoy a safe and sustainable environment, treading softly and mindfully to protect the Earth for centuries to come
• Engaging with communities collaboratively, promoting collective responsibility for inclusive and outward facing relationships, eradicating isolation in whatever form it exists
• Sharing successes and helping each other to realise that learning has no limits
For the purposes of this shortlisting stage bidders should assume that the Stage 2 ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week core service, incorporating on-site staff/visits as necessary
• Service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the connectivity, communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is no requirement for TUPE from existing suppliers.
two.1.5) Estimated total value
Value excluding VAT: £1,920,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30123000 - Office and business machines
- 30200000 - Computer equipment and supplies
- 48100000 - Industry specific software package
- 48200000 - Networking, Internet and intranet software package
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Main site or place of performance
Swindon
two.2.4) Description of the procurement
Grove Learning Trust (GLT) is based in Swindon. The Trust currently encompasses 5 schools and circa 1400 pupils.
Like many Trusts, GLT have brought together a group of schools all of which originally had their own ICT strategies, technologies, support arrangements, finances, teaching and learning approaches using ICT etc., so from a Trust perspective GLT 'inherited' a number of 'ICT islands'.
Progress has been made to begin to join up but it is acknowledged that a more strategic approach is required to enable ICT to support teaching, learning, administration and management on a trust wide basis.
GLT was established in 2019 and has a considered growth strategy. In summary the Trust may encompass 6-10 schools over the next 5 years.
We are proud of our strong vision, centred around high quality collaboration, a sharp focus on school improvement, innovative staff training and active connections with like-minded schools, academies and trusts in our local area. Our team strongly believes that our focus and drive will enable Grove Learning Trust to thrive and be successful as a family of schools to which schools and their communities are proud to belong.
Our Vision:
Creating Remarkable Futures
We will achieve this for all the schools in our trust by:
• Creating an environment where everyone feels proud to belong and can be themselves
• Enabling families to access outstanding provision with seamless and effective transition from one stage to the next
• Championing and nurturing children so that they are confident and independent citizens
• Planning and delivering an engaging and wide curriculum so that life opportunities are broadened
• Supporting children and adults, through active school-to-school connections, exemplary teaching and professional development, to be aspirational and lifelong learners
• Encouraging our community of schools to enjoy a safe and sustainable environment, treading softly and mindfully to protect the Earth for centuries to come
• Engaging with communities collaboratively, promoting collective responsibility for inclusive and outward facing relationships, eradicating isolation in whatever form it exists
• Sharing successes and helping each other to realise that learning has no limits
For the purposes of this shortlisting stage bidders should assume that the Stage 2 ITT will include, but is not be limited to;
• strategic advice and direction to the Trust regarding ICT
• a 42 week core service, incorporating on-site staff/visits as necessary
• Service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the Trusts objectives
• in school support for the integration and upgrade of the connectivity, communications and security infrastructure
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There is no requirement for TUPE from existing suppliers.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,920,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 October 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
13 October 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Grove Learning Trust
Wroughton
Country
United Kingdom