Section one: Contracting authority
one.1) Name and addresses
THE UNIVERSITY OF SHEFFIELD
Western Bank
SHEFFIELD
S102TN
Contact
Elizabeth Tidswell
Telephone
+44 1142222175
Country
United Kingdom
NUTS code
UKE32 - Sheffield
Internet address(es)
Main address
one.1) Name and addresses
Sheffield Hallam University
City Campus, Howard Street
Sheffield
S1 1WB
Contact
Elizabeth Tidswell
Telephone
+44 1142222175
Country
United Kingdom
NUTS code
UKE - Yorkshire and the Humber
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sheffield
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sheffield
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Coach Hire with Drivers, Minibus Hire with Drivers and Specialist Travel Booking Agents
Reference number
2984/LT
two.1.2) Main CPV code
- 60170000 - Hire of passenger transport vehicles with driver
two.1.3) Type of contract
Services
two.1.4) Short description
Framework Contract for the Provision of Coach Hire with Drivers, Minibus Hire with Drivers and Specialist Travel Booking providers. Framework in three lots
a) Coach Hire with Drivers
b) Minibus Hire with Drivers
c) Specialist Travel Booking providers
Coach Hire companies and Minibus Hire companies must have the relevant PSV licensing to operate
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
1,2 & 3
1&3
1&2
2&3
two.2) Description
two.2.1) Title
Provision of Coach Hire with Drivers
Lot No
1
two.2.2) Additional CPV code(s)
- 60170000 - Hire of passenger transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Main site Sheffield, place of performance United Kingdom
two.2.4) Description of the procurement
Provision of Coach Hire with Drivers. All operators must have the relevant PSV license to operate. All vehicles must be taxed, insured and have valid road worthiness certification. This framework maybe used by The University of Sheffield, Sheffield Hallam University, Sport Sheffield and the Student Union's of both Universities
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
renewal will take place either after initial contract terms of 24 months or after options have been exercised
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 month options
two.2) Description
two.2.1) Title
Provision of Minibus Hire with Drivers
Lot No
2
two.2.2) Additional CPV code(s)
- 60180000 - Hire of goods-transport vehicles with driver
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Main site Sheffield Main place of performance UK wide
two.2.4) Description of the procurement
Framework contract for the provision of Minibus Hire with Drivers.All operators must have relevant PSV operators license, vehicles must be taxed, insured and hold relevant certification of road worthiness.Drivers will require a standard DBS check to work on this contract. This framework contract may be used by the University of Sheffield, Sheffield Hallam University, Sport Sheffield and the Student Unions of both Universities
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Renewal will be either after initial 24 month contract period or after the expiry of the 2 x 12 month options
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 month extension options
two.2) Description
two.2.1) Title
Provision of Specialist Travel Agency for the booking of coach or minibus hire with driver
Lot No
3
two.2.2) Additional CPV code(s)
- 63510000 - Travel agency and similar services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Provision of specialist booking services for the hire of coaches or minibuses with drivers for complex, multi-itinerary or non UK travel
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
Renewal after initial contract period of after expiry of options for extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 month extensions
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All coach and minibus operators must evidence they have the relevant PSV operators license.Failure to evidence will exclude a bidder from tendering
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
26 November 2021
Local time
12:00pm
Changed to:
Date
3 December 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 November 2021
Local time
8:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
High Court of England, Scotland and Wales
London
Country
United Kingdom