Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Sarah Banting
Country
United Kingdom
Region code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Emergency accommodation for homeless households
two.1.2) Main CPV code
- 55250000 - Letting services of short-stay furnished accommodation
two.1.3) Type of contract
Services
two.1.4) Short description
Emergency accommodation for homeless households
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of emergency accommodation for those owed a homelessness duty by Swindon Borough Council.
Project Description
Swindon Borough council are seeking providers who can supply the Authority with accommodation for homeless people. There is an intent to place a 2 year contract which may be extended for a further 2 periods each of a year subject to satisfactory performance and mutual agreement
Lot 1-
14 ( fourteen ) units which are capable of accommodating a single person/couple and that have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet ).
Lot 2-
8 ( eight ) units which are capable of accommodating a single person/couple and that can have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet . These units are for the homeless who have low to medium needs
Lot 3 –
25 ( twenty five ) units which are capable of accommodating household sizes from a single person up to 4 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s) , storage for clothes and personal effects Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator.
Lot 4 –
5 (five) units which are capable of accommodating household sizes from a single person up to 5 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s), storage for clothes and personal effects. Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator
Estimated contract spend is between £2,985,700 and £ 5,971,400 across the total contract term including the two years extension.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 13/09/24 12 noon UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 23/09/24 12 noon UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Tenders Electronic Daily (TED) Contract Notice reference XX/2017 Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN739479
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot No
1
two.2.2) Additional CPV code(s)
- 70210000 - Residential property renting or leasing services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 1-
14 ( fourteen ) units which are capable of accommodating a single person/couple and that have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet ).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £868,700
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 months extensions
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 70210000 - Residential property renting or leasing services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 2-
8 ( eight ) units which are capable of accommodating a single person/couple and that can have shared facilities – bathrooms and kitchens. Each unit should have a bed, storage for clothes and personal effects Each unit should have easy access to a bathroom (including bath/shower, washbasin and toilet . These units are for the homeless who have low to medium needs
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £438,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 months extensions
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 70210000 - Residential property renting or leasing services
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 3 –
25 ( twenty five ) units which are capable of accommodating household sizes from a single person up to 4 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s) , storage for clothes and personal effects Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,460,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 months extensions
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
4
two.2.2) Additional CPV code(s)
- 55250000 - Letting services of short-stay furnished accommodation
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 4 –
5 (five) units which are capable of accommodating household sizes from a single person up to 5 occupants with bathrooms and kitchen/kitchenette. Each unit should have a bed(s), storage for clothes and personal effects. Each unit should have their own facilities which include a bathroom (with bath/shower, washbasin and toilet) and a kitchenette/space for cooking. This space should provide cooking facilities ( microwave/ hob, sink and refrigerator
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £219,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 months extensions
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 September 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
23 September 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom