Section one: Contracting authority
one.1) Name and addresses
Whitwick Parish Council
Community Office,3a Market Place, Whitwick
COALVILLE
LE675DT
Contact
Tracey McLean
Telephone
+44 1530459527
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds maintenance for recreational and other green spaces
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Grounds maintenance
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
In and around Whitwick
two.2.4) Description of the procurement
Whitwick Parish Council (WPC) is seeking to appoint a suitably experienced contractor to carry out a number of operations, including grass cutting, turfing, fine sports turf maintenance, hedge maintenance, shrub planting and maintenance, rose planting and maintenance, floral display planting and maintenance, reinstatement of damaged grass areas, footpath maintenance, snow clearance, playground inspections, minor landscape works and miscellaneous other duties. The quality of the service delivery will be measured against a number of Key Performance Indicators.
WPC own and maintain a number of sites within the parish and the specification gives details of the operations that are required.
The Service Provider will be required to maintain a Park Ranger service throughout the Contract Period. The function of the Rangers shall be to provide a wide-ranging and flexible parks service seven days a week, with the principal function of policing the parks and keeping parks and sports areas free of litter, play area inspection and maintenance of horticultural features. To monitor public safety in relation to the use of parks and sports facilities, with particular emphasis on ensuring the safety and welfare of children and young people.
They shall also be responsible for undertaking a range of maintenance tasks, including the maintenance of a Bowling Green, systematic clearance of litter and the emptying of the rubbish bins in the parks, cleaning and helping to maintain the sports pavilion and the completion of the legionella inspections / play area inspections.
Staff carrying out Ranger duties shall be appropriately qualified and trained in accordance with the requirements of the role. All staff shall be fully conversant with the emergency procedures.
More information
The specification, requirements, site plans and asset lists are available from website at www.whitwickpc.org.uk (News page).
The documents issued must be completed in full and valid tenders enclosed in a plain, sealed envelope, endorsed "Tender - Grounds Maintenance Services" (clearly indicating the tender reference number - WPC/GMSC/001.23) and envelopes or packages should bear no reference to the Tenderer by name.
The Tenderer must not mark the outside of the envelope in any way, to ensure that their submission is unidentifiable.
The Tender must be returned no later than 16.00 HOURS on FRIDAY 13 OCTOBER 2023
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £699,991
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
See tender document
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 October 2023
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
14 October 2023
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Whitwick Parish Council
Community Office, 3a Market Place
Whitwick, Leics
LE67 5DT
Country
United Kingdom