Section one: Contracting authority
one.1) Name and addresses
Kirklees Council
Town Hall, Ramsden Street
HUDDERSFIELD
HD1 2TA
Contact
Sarah Mitchell
sarah.mitchell@kirklees.gov.uk
Telephone
+44 1484221000
Country
United Kingdom
Region code
UKE44 - Calderdale and Kirklees
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://yortender.eu-supply.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://yortender.eu-supply.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Market Place for Kirklees Welcomes Assisting Vulnerable Migrants, Asylum Seekers and Refugees
Reference number
KMCAS-216
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council of the Borough of Kirklees (the "Council") is conducting this procurement exercise, in accordance with the Light Touch Regime of the Public Contracts Regulations 2015 (SI 2015/102), and intends to establish an Electronic Market Place ("EMP") with Providers with relevant experience and ability to assist vulnerable migrants, asylum seekers and refugees.
This EMP is anticipated to commence on 1st August 2024 for a period of five (5 years) to meet the requirements and demands of the Service.
The estimated cumulative annual value for the Contracts potentially called off under this EMP is Five Hundred Thousand Pounds Sterling (£500,000) per annum.
Funding for this EMP is through a variety of external grants and contracts sources including (but not limited to The Department of Levelling Up Housing and Communities (DLUHC) and the Home Office).
Further details regarding the Services required are set out in the Specification (Schedule 2). and in the Conditions of Contract (Schedule 4 Appendix 2).
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
Main site or place of performance
Kirklees
two.2.4) Description of the procurement
The Council of the Borough of Kirklees (the "Council") is conducting this procurement exercise, in accordance with the Light Touch Regime of the Public Contracts Regulations 2015 (SI 2015/102), and intends to establish an Electronic Market Place ("EMP") with Providers with relevant experience and ability to assist vulnerable migrants, asylum seekers and refugees.
Vulnerable migrants, Asylum Seekers and
Refugees face difficult practical situations or face barriers in accessing and engaging with services. Coming to a new place can be disorientating and confusing. We are looking for providers who can provide support and integration services to asylum seekers, refugees and migrants living in accommodation within the Kirklees area.
We want to ensure those seeking protection will be supported and encouraged to become independent as soon as possible by developing local connections, networks and by enhancing the skills and strengths they bring to Kirklees.
Therefore, the Council is seeking EMP Members who will be able to deliver work in any of the following types of areas (note this is not an exhaustive list) :
• Community Integration
• Specialist advice and support
• Cultural awareness
• Health and well being
• Support to start to learn and move towards employment
This EMP is anticipated to commence on 1st October 2024 for a period of five (5 years) to meet the requirements and demands of the Service.
The estimated cumulative annual value for the Contracts potentially called off under this EMP is Five Hundred Thousand Pounds Sterling (£500,000) per annum.
Funding for this EMP is through a variety of external grants and contracts sources including (but not limited to The Department of Levelling Up Housing and Communities (DLUHC) and the Home Office).
Further details regarding the Services required are set out in the Specification (Schedule 2). and in the Conditions of Contract (Schedule 4 Appendix 2).
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract or the framework agreement
Duration in months
60
two.2.14) Additional information
Stated values are estimates and the contracting authority shall not be bound by such estimates nor should these be interpreted as an undertaking to purchase any services.
The total Electronic Market Place value is £500,000 per annum.
The initial Submission Deadline for the receipt of Requests To Participate is 19th September at 13:00 hrs and will be annually thereafter, however the council reserves the right to evaluate when the need arises if further capacity is required.
Further Competitions will commence from the 1st October 2024 until 31st July 2029
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Refer to the Request to Participate Submission Document and EMP documentation.
The Council reserve the right to exclude any Applicant whom they deem to not satisfy any criteria.
Applicants will Pass or Fail on the basis of being financially viable for the EMP. The rationale applied is that Applicants must be able to demonstrate a positive net worth for the past two (2) years.
Acceptance that the Applicant's turnover may be taken into account to determine a limit to the volume of Contracts that can be awarded at any one time under this EMP.
Applicants must have at least one example of a previous contract that demonstrates to the reasonable satisfaction of the Authority that the Applicant possess the relevant general technical expertise and professional experience to deliver the Contract.
Applicants must have, or commit to obtain, Employers & Public Liability Insurance cover of £10 million, Professional Indemnity cover of £500,000.
Applicants must have relevant and up to date Disclosure and Barring Service ('DBS') checks.
Applicants must have a Safeguarding Policy/Statement for vulnerable adults & children. Applicants must have a Health & Safety Policy that complies with current legislation.
Applicants must score a minimum of 12 points to pass Questions 7.15 - 7.18 (maximum 750 words each question)
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the EMP application documents published on the YORtender tendering portal.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
If a Contracting Body decides to source any of the Services through this EMP, then it may satisfy its requirements by allocating a Contract in accordance with the terms laid down in the EMP Information, Rules and Instructions document, included within the procurement documents.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2029
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers are advised that this procurement in accordance with the Light Touch Regime of the Public Contracts Regulations 2015 (SI 2015/12), and intends to establish an Electronic
Market Place ("EMP"). An EMP will be established with Providers with relevant experience and ability to assist vulnerable migrants, asylum seekers and refugees.
The EMP does not operate in the same way as a Framework Agreement or Dynamic Purchasing System ("DPS"). It is a quasi DPS and is an "open market" product designed to
provide access to a pool of Members which can be constantly refreshed. Potential Members can apply to participate in a EMP at any time by completing and submitting a RTP.
The Contracting Authorities consider that this EMP may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of
Applicants (economic operators/tenderers) will be solely on the criteria set out in the procurement documents.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made. If an Applicant requires any additional information as to
why their submission was unsuccessful, this should be requested from the address at Section I.1) of this notice. If the matter has not been successfully resolved, then the Public
Contracts Regulations 2015 (SI 2015/102)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court(England, Wales and Northern Ireland). Any such action must be started within thirty
(30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had risen. The court may extend the time limited for
starting proceedings where the court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date.
Where a contract has not been entered into, the court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a
declaration of ineffectiveness, order for a fi ne to be paid, and/or order the duration of the contract to be shortened. If however the contract has been concluded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.