Section one: Contracting authority
one.1) Name and addresses
Future Academies Trust
Lupus Street
London
SW1V 3AT
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
http://www.futureacademies.org
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/773V896X68
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Future Academies Trust - Lettings Tender
two.1.2) Main CPV code
- 70220000 - Non-residential property renting or leasing services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide fully managed lettings services for Future Academies.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
The successful Supplier will be required to provide fully managed lettings services for Future Academies.
We are Future Academies: a flourishing multi-academy trust, founded with the aim of improving the life chances and raising the
aspirations of young people. We offer a rich and stimulating education comprised of a knowledge-rich curriculum, diverse cultural
and extracurricular opportunities, and a strong pastoral support system. All children and young people are welcomed in our
inclusive community, and all are challenged to be the best they can be. For further information about our vision, achievements and
the structure of our Trust, please visit our website https://www.futureacademies.org/
This ethos is embodied in our Trust values - Knowledge, Aspiration, and Respect - and in our motto, libertas per cultum (“freedom
through education”).
Tender information:
The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of fully
managed lettings services within the facilities at the academies. The high-quality service levels proposed, should maintain excellent
standards throughout, resulting in the achievement of the Client’s objectives.
The contract being tendered is for three years in duration from 1st April 2024 to 31st March 2027 with the option to extend for up to a
further 2 years at the discretion of the client.
All schools within the Trust (both now and in the future) will be capable of being included within this contract, with the schools
grouped into the following categories:
Category 1 – Existing Future Academy schools to be included in new contract
• Barclay Academy, Stevenage (secondary)
• The Grange Academy, Bushey, Watford (secondary)
• Pimlico Academy, Westminster, London (secondary)
• Pimlico Primary, Westminster (primary)
• Churchill Gardens Primary Academy, Westminster (primary)
• Phoenix Academy, White City, London (secondary)
Future Academies Trust
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Category 2 – Existing Future Academy schools to be considered for future inclusion in the contract (possibly as early as September
2023, to be agreed)
• Trinity Academy, Brixton, London (secondary)
• Future Academies Watford (secondary)
• Laureate Academy, Hemel Hempstead (secondary, subject to re-build)
Category 3 – Additional Future Academy schools (joining the Trust) to be considered for future inclusion in the new contract
Current Operational Model:
Within Future Academies Trust, lettings are currently operated in the following way:
Schools operated under an existing outsourced lettings management contract
• Barclay Academy, Stevenage (secondary)
• Pimlico Academy, Westminster, London (secondary)
• Pimlico Primary, Westminster (primary)
• Churchill Gardens Primary Academy, Westminster (primary)
• Millbank Academy, Westminster (primary)
• Phoenix Academy, White City, London (secondary)
See SQ document for more information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/773V896X68
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 October 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
3 November 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-London:-Non-residential-property-renting-or-leasing-services./773V896X68" target="_blank">https://litmustms.co.uk/tenders/UK-UK-London:-Non-residential-property-renting-or-leasing-services./773V896X68
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/773V896X68" target="_blank">https://litmustms.co.uk/respond/773V896X68
GO Reference: GO-202397-PRO-23817720
six.4) Procedures for review
six.4.1) Review body
Future Academies Trust
London
Country
United Kingdom