Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
Civic Centre,
Uxbridge
UB8 1UW
Country
United Kingdom
Region code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Void Property Repair Service Contract 2024 - Multi Lot
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract is be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £29,800,000
two.2) Description
two.2.1) Title
Lot No
Lot 1 North (Area A)
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
London Borough of Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
two.2.5) Award criteria
Quality criterion - Name: price / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 2 Central (Area B)
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
London Borough of Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size
two.2.5) Award criteria
Quality criterion - Name: price / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 3 South (Area C)
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
London Borough of Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size
two.2.5) Award criteria
Quality criterion - Name: price / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 4 Reserve back up Contractor (All areas)
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
London Borough of Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon (Hillingdon) invited tenders from suitably qualified and experienced contractors in relation to entering into an agreement (the Contract) to provide a comprehensive Void Property Repairs Service (the Service) for a four (4) year period with the option to extend for a further two (2) plus one (1) years.
The contract will be split into 4 Lots as follows:
• Lot 1 North (Area A) being the North of the borough.
• Lot 2 Central (Area B) being the Central part of the borough.
• Lot 3 South (Area C) being the South of the borough.
• Lot 4 Reserve back up Contractor (All areas)
Please see the Lot Breakdown by Area document for details of number of properties and postcodes within each Lot.
Workstreams to be included within each Lot are as follows:
• Void Property Works
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours),
• Disrepair Works,
• Out of Hours Emergency Works
The Service is to be provided to Council properties with an estimated volume of circa 600 voids per year, but the Council does not provide any guarantee or assurance in respect of the annual value or volumes of work generated under this contract or geographically where these voids will occur. Each property is within the boundary of the London Borough of Hillingdon and will vary in size.
two.2.5) Award criteria
Quality criterion - Name: price / Weighting: 50
Cost criterion - Name: Quality / Weighting: 50
two.2.11) Information about options
Options: Yes
Description of options
The Council intends to award a contract for these services for a period of up to four (4) years with an option to extend for up to a further two (2) plus one (1) years subject to agreement and satisfactory performance.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-029632
Section five. Award of contract
Lot No
Lot 1 North (Area A)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2024
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
R. BENSON PROPERTY MAINTENANCE LIMITED
Unit 1, Anglo Business Park, Asheridge Road, CHESHAM, Buckinghamshire, HP5 2QA, United Kingdom
CHESHAM
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
National registration number
04296835
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,300,000
Section five. Award of contract
Lot No
Lot 2 – Area Central
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2024
five.2.2) Information about tenders
Number of tenders received: 19
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PILON LIMITED
Unit 4, The Columbia Centre, Station Road, BRACKNELL, Berkshire, RG12 1LP, United Kingdom
BRACKNELL
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
National registration number
05175644
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £11,300,000
Section five. Award of contract
Lot No
Lot 3 – Area South
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2024
five.2.2) Information about tenders
Number of tenders received: 18
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
P.F.L. ELECTRICAL LTD
Minerva Centre, Burnham Road, Mundon, MALDON, Essex, CM9 6NP, United Kingdom
MALDON
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
National registration number
04790446
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £12,900,000
Section five. Award of contract
Lot No
Lot 4 – Reserve
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2024
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
(2) T Gilmsartin Ltd
Gilmartins Building, Houghton Hall Park, Houghton Regis, Dunstable, Beds LU5 5YG
Dunstable
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
National registration number
4169879
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £350,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales ( Royal Courts of Justice)
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England & Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
London
Country
United Kingdom