Section one: Contracting authority
one.1) Name and addresses
University of Cumbria
-
Carlisle
CA12HH
Contact
Procurement Team
Telephone
+44 1228242643
Country
United Kingdom
Region code
UKD12 - East Cumbria
Companies House
06033238
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Education
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The University of Cumbria HR system
Reference number
DA24-13
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University of Cumbria have an embedded HR/Payroll system which needs to be continued migrating onto a newer platform with significant time and financial savings
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £366,516
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
A HR/Payroll system is to also have functions of;
A workable solution to replace manual Excel timesheets for hourly-paid staff
Onboarding
Case Management
A modern reporting solution in PowerBi and the new Zellis Data Model
A workable solution to online PPDR - the Talent and Performance module
Training course administration
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
One 12 month extension available
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
A procurement route was identified in June 2023 via the CCS framework, desktop study was carried out and a new supplier was chosen. However when the contract was received there were inflated software costs added in, which was then not an economical action. With the software embedded trying to implement a system in under a year would not be possible as a full tendering exercise would need to be carried out. The incumbent supplier submitted costings to novate to the new package and was cheaper than the new supplier option. Attempting to migrate to any supplier was extremely high risk and likely to push beyond the July 2024 hard deadline
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ZELLIS UK LTD
Bristol
BS23 4UF
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
Companies House
01587537
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £366,516
Total value of the contract/lot: £366,516
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom