Section one: Contracting authority
one.1) Name and addresses
Medway Council
Medway Council, Gun Wharf, Dock Road
Chatham
ME4 4TR
Contact
Mr Nigel Ford
Telephone
+44 1634332088
Country
United Kingdom
NUTS code
UKJ41 - Medway
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Innovation Park Medway – Management and Maintenance
Reference number
DN565108
two.1.2) Main CPV code
- 70332200 - Commercial property management services
two.1.3) Type of contract
Services
two.1.4) Short description
Management and Maintenance
The successful Management Agent will be expected to undertake the following tasks;
• Stage 1 - support the development of a Management and Maintenance Strategy which will set out the vision and objectives of the park and the Council’s aspirations for future developments, as well as to help inform the maintenance charges to potential occupants, which will also cover the management agent fees.
• Stage 2 - Provide a professional management service with an organised approach to:
- The process of collecting the service charges and the responsibility for taking steps to recover unpaid charges.
- Administration of records and documentation essential for accounting purposes e.g. finance/invoicing, managing meeting space etc.
- Effective Management of Issues and disputes raised by tenants.
- Management of the Gateway building and café (tbc)
- Long term management of available plots
- Innovation/business support, creating opportunities for collaboration through events
- Parking including multi-storey and at grade
- Security and CCTV monitoring
- Broadband supply
- Public transport (i.e. bus routes), travel planning and trip monitoring
- Waste collection/servicing
- Health and safety across the site, ensuring the relevant documents are maintained
- Insurances – buildings (gateway building), public liability
- Wayfinding/signage updates as new business occupy the site
- Vehicle Impact Mitigation
• Stage 3 - Responsible for the maintenance, redecoration, repairs and inspection of works to ensure the infrastructure and public realm in kept in good repair including:
- Public highways, cycle paths and footpaths (that are not adopted and maintained through this process)
- Planting/trees
- Runway Park and street furniture
- Lighting and power supplies (feeder pillars)
- Surface Drainage (leaf & debris clearance)
- Car-park rubbish clearance
- Wayfinding signage
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £604,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Management and Maintenance
The successful Management Agent will be expected to undertake the following tasks;
• Stage 1 - support the development of a Management and Maintenance Strategy which will set out the vision and objectives of the park and the Council’s aspirations for future developments, as well as to help inform the maintenance charges to potential occupants, which will also cover the management agent fees.
• Stage 2 - Provide a professional management service with an organised approach to:
- The process of collecting the service charges and the responsibility for taking steps to recover unpaid charges.
- Administration of records and documentation essential for accounting purposes e.g. finance/invoicing, managing meeting space etc.
- Effective Management of Issues and disputes raised by tenants.
- Management of the Gateway building and café (tbc)
- Long term management of available plots
- Innovation/business support, creating opportunities for collaboration through events
- Parking including multi-storey and at grade
- Security and CCTV monitoring
- Broadband supply
- Public transport (i.e. bus routes), travel planning and trip monitoring
- Waste collection/servicing
- Health and safety across the site, ensuring the relevant documents are maintained
- Insurances – buildings (gateway building), public liability
- Wayfinding/signage updates as new business occupy the site
- Vehicle Impact Mitigation
• Stage 3 - Responsible for the maintenance, redecoration, repairs and inspection of works to ensure the infrastructure and public realm in kept in good repair including:
- Public highways, cycle paths and footpaths (that are not adopted and maintained through this process)
- Planting/trees
- Runway Park and street furniture
- Lighting and power supplies (feeder pillars)
- Surface Drainage (leaf & debris clearance)
- Car-park rubbish clearance
- Wayfinding signage
two.2.5) Award criteria
Cost criterion - Name: Cost / Weighting: 30
Cost criterion - Name: Quality / Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020506
Section five. Award of contract
Contract No
1
Title
Innovation Park Medway – Management and Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 October 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Avison Young (Uk) Ltd
Birmingham
B1 2JB
Country
United Kingdom
NUTS code
- UKJ41 - Medway
National registration number
6382509
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £604,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Medway Council
Chatham
Country
United Kingdom