Section one: Contracting authority
one.1) Name and addresses
Medway Council
Medway Council, Gun Wharf, Dock Road
Chatham
ME4 4TR
Contact
Michael Kelly
Telephone
+44 1634332284
Country
United Kingdom
NUTS code
UKJ41 - Medway
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Innovation Park Medway – Management and Maintenance
Reference number
DN565108
two.1.2) Main CPV code
- 70332100 - Land management services
two.1.3) Type of contract
Services
two.1.4) Short description
Innovation Park Medway (IPM) is a significant redevelopment opportunity and has long been on Medway’s regeneration agenda. The site is majority owned by Medway Council and is currently leased in part to Rochester Airport Ltd and to BAE Systems. The site sits within both Medway Council’s and Tonbridge & Malling Borough Council’s Local Authority boundaries.
IPM has a vital role to play in the area’s economic future. A masterplan has been adopted to set the context for the development of up to 101,000sqm of high quality, innovative B1 and B2 commercial development in the high value technology, engineering, manufacturing and knowledge intensive industries. Part of the North Kent Enterprise Zone, Medway Council’s aspiration for the site is that it will offer access to world-class research and development and highly skilled talent through the cluster of Kent and Medway based universities. Enterprise Zone status on the site means that rates received from the site must be reinvested into the growth of the site in the first instance.
The Management Agent will support the information flow from the Property and Legal Consultants, Maintenance and other partners and stakeholders.
They will also be expected to engage with and liaise with the appointed contractors and tenants during the period of their engagement to ensure all elements of work complement each other in a fully integrated way.
The successful Management Agent will be expected to undertake the following tasks;
• Stage 1 - support the development of a Management and Maintenance Strategy which will set out the vision and objectives of the park and the Council’s aspirations for future developments, as well as to help inform the maintenance charges to potential occupants, which will also cover the management agent fees.
• Stage 2 - Provide a professional management service with an organised approach to:
- The process of collecting the service charges and the responsibility for taking steps to recover unpaid charges.
- Administration of records and documentation essential for accounting purposes e.g. finance/invoicing, managing meeting space etc.
- Effective Management of Issues and disputes raised by tenants.
- Management of the Gateway building and café (tbc)
- Long term management of available plots
- Innovation/business support, creating opportunities for collaboration through events
- Parking including multi-storey and at grade
- Security and CCTV monitoring
- Broadband supply
- Public transport (i.e. bus routes), travel planning and trip monitoring
- Waste collection/servicing
- Health and safety across the site, ensuring the relevant documents are maintained
- Insurances – buildings (gateway building), public liability
- Wayfinding/signage updates as new business occupy the site
- Vehicle Impact Mitigation
• Stage 3 - Responsible for the maintenance, redecoration, repairs and inspection of works to ensure the infrastructure and public realm in kept in good repair including:
- Public highways, cycle paths and footpaths (that are not adopted and maintained through this process)
- Planting/trees
- Runway Park and street furniture
- Lighting and power supplies (feeder pillars)
- Surface Drainage (leaf & debris clearance)
- Car-park rubbish clearance
- Wayfinding signage
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ41 - Medway
two.2.4) Description of the procurement
Innovation Park Medway (IPM) is a significant redevelopment opportunity and has long been on Medway’s regeneration agenda. The site is majority owned by Medway Council and is currently leased in part to Rochester Airport Ltd and to BAE Systems. The site sits within both Medway Council’s and Tonbridge & Malling Borough Council’s Local Authority boundaries.
IPM has a vital role to play in the area’s economic future. A masterplan has been adopted to set the context for the development of up to 101,000sqm of high quality, innovative B1 and B2 commercial development in the high value technology, engineering, manufacturing and knowledge intensive industries. Part of the North Kent Enterprise Zone, Medway Council’s aspiration for the site is that it will offer access to world-class research and development and highly skilled talent through the cluster of Kent and Medway based universities. Enterprise Zone status on the site means that rates received from the site must be reinvested into the growth of the site in the first instance.
The Management Agent will support the information flow from the Property and Legal Consultants, Maintenance and other partners and stakeholders.
They will also be expected to engage with and liaise with the appointed contractors and tenants during the period of their engagement to ensure all elements of work complement each other in a fully integrated way.
The successful Management Agent will be expected to undertake the following tasks;
• Stage 1 - support the development of a Management and Maintenance Strategy which will set out the vision and objectives of the park and the Council’s aspirations for future developments, as well as to help inform the maintenance charges to potential occupants, which will also cover the management agent fees.
• Stage 2 - Provide a professional management service with an organised approach to:
- The process of collecting the service charges and the responsibility for taking steps to recover unpaid charges.
- Administration of records and documentation essential for accounting purposes e.g. finance/invoicing, managing meeting space etc.
- Effective Management of Issues and disputes raised by tenants.
- Management of the Gateway building and café (tbc)
- Long term management of available plots
- Innovation/business support, creating opportunities for collaboration through events
- Parking including multi-storey and at grade
- Security and CCTV monitoring
- Broadband supply
- Public transport (i.e. bus routes), travel planning and trip monitoring
- Waste collection/servicing
- Health and safety across the site, ensuring the relevant documents are maintained
- Insurances – buildings (gateway building), public liability
- Wayfinding/signage updates as new business occupy the site
- Vehicle Impact Mitigation
• Stage 3 - Responsible for the maintenance, redecoration, repairs and inspection of works to ensure the infrastructure and public realm in kept in good repair including:
- Public highways, cycle paths and footpaths (that are not adopted and maintained through this process)
- Planting/trees
- Runway Park and street furniture
- Lighting and power supplies (feeder pillars)
- Surface Drainage (leaf & debris clearance)
- Car-park rubbish clearance
- Wayfinding signage
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 September 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 September 2021
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Medway Council
Chatham
Country
United Kingdom