Section one: Contracting authority
one.1) Name and addresses
The Board of Trustees of the National Gallery
The National Gallery, Trafalgar Square
London
WC2N 5DN
Telephone
+44 2077475810
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
one.1) Name and addresses
National Portrait Gallery
St Martin's Place
London
WC2H 0HE
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard Facilities Maintenance at the National Gallery and National Portrait Gallery
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
The Galleries are seeking a company that can work in collaboration with their in-house Estates and Facilities Management teams and other service partners to support the operation of our respective Galleries.
The contract will cover all Hard/Technical/Fabric FM services to the respective institutions. The contract duration will be 5 years, with the option of two further +1 year extensions. Services are to commence in early February 2024.
It is envisaged that a single service provider will be appointed by both organisations, operating two separate contracts beneath a single management structure.
The five year contract values are estimated as:
National Gallery ~£12million
National Portrait Gallery ~£3.5million
Figures below are for the maximum 7 year period for both Galleries
two.1.5) Estimated total value
Value excluding VAT: £23,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
The National Gallery and National Portrait Gallery are seeking a company that can work in collaboration with their in-house Estates and Facilities Management teams and other service partners to support the operation of our respective Galleries.
The contract will cover all Hard/Technical/Fabric FM services to the respective institutions. The contract duration will be 5 years, with the option of two further +1 year extensions. Services are to commence in early February 2024.
It is envisaged that a single service provider will be appointed by both organisations, operating two separate contracts beneath a single management structure.
The key factors for successful delivery of this contract are:
•Technical engineering excellence to maintain correct environmental conditions across the galleries at all times to maintain the Collections.
•Supporting an exceptional visitor experience, with particular attention to safety and comfort
•Understanding the requirements, needs and preferences of a prestigious culture/heritage or similar institution.
•Understanding the challenges and constraints of a public body
•Able to operate in an environment with high footfall and long opening hours (including evening and out-of-hours events)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £23,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2024
End date
31 January 2031
This contract is subject to renewal
Yes
Description of renewals
on expiry
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3GMK4HE9PV
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 October 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: on expiry or termination of the contract
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-building-installations./3GMK4HE9PV" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-building-installations./3GMK4HE9PV
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3GMK4HE9PV" target="_blank">https://www.delta-esourcing.com/respond/3GMK4HE9PV
GO Reference: GO-202396-PRO-23811458
six.4) Procedures for review
six.4.1) Review body
The National Gallery
Trafalgar Square
London
WC2N 5DN
Telephone
+44 2077475823
Country
United Kingdom